This role is a 3 day per week part time role.

HOURS: 25 hours per week

As an Administrator you will contribute to the overall efficiency of the team by providing high-quality administrative and bookkeeping support across a range of tasks.

Your key responsibilities will include:

Providing general administrative support to the Office Manager and Project Managers

Maintaining workflow and project calendars

Using CRM Job Management Software to manage jobs

Scheduling trades/ finalising project calendars/completing quotes

Bookkeeping Supporting invoicing, expenses, creating quotes and financial processes using Xero

Organising and maintaining financial records and documents accurately

Assisting with document preparation, filing, and data entry

Liaise with trade leads and coordinators to assign tasks based on trade availability, location, priority, and skill set.

Allocate and adjust schedules as needed, monitoring job progress through to completion using internal checklists and systems.

Communicate with clients to confirm appointments, service details, and ensure expectations are met.

Ensure completed jobs are documented correctly (including photos, hours worked, purchase orders, service reports, and entries in client systems).

Assist with reporting, provide administrative support to management, and contribute to continuous improvement of scheduling processes.

Contributing to team efficiency by identifying and addressing administrative needs proactively

Computer Skills Required:

Xero Accounting Software

Microsoft Word (document formatting and editing)

Microsoft Excel (basic formulas and spreadsheet maintenance)

Ability to maintain workflow and project registers accurately

Core Administration Skills:

Strong written and verbal communication

Problem-solving and critical thinking

Numeracy and attention to detail

Skills & Experience

Previous experience in an administrative role/bookkeeping role

Strong organizational skills and ability to prioritise tasks

Proficiency in Microsoft Office and XERO