About Orygen

Orygen is Australia’s Centre of Excellence in Youth Mental Health and the largest translational research organisation dedicated to youth mental health in the world.

For over 30 years, Orygen has led groundbreaking early intervention and developed evidence-based models of care to improve the mental health outcomes of young people aged 12-25.

About the job

The Executive Assistant – Finance, People & Governance provides high-level administrative and executive support to three senior leaders: the Chief Financial Officer (CFO), Chief People Officer (CPO), and the Company Secretary. This role plays a vital part in enabling the effective operation of these Executive offices and supporting the broader work of the Finance, People & Governance functions.

Reporting to Manager, Office of the Executive Director you will:

• Provide high-level secretariat support including preparation of Board and Committee papers, minute taking, meeting coordination, and record keeping.
• Manage complex diaries for the CFO and CPO, including scheduling, responding to invitations, briefing on priorities, and coordinating event logistics.
• Act as the first point of contact for internal and external stakeholders, maintaining strong professional relationships and supporting executive priorities.
• Ensure smooth operations of the Offices of the CFO and CPO, including task tracking, issue resolution, and managing sensitive or urgent matters.
• Deliver quality administrative support such as inbox management, document preparation, presentation formatting, and file organisation.

Skills and experience

The following criteria must be met for consideration for this position:

• Experienced in supporting Boards and C-Suite executives, with strong skills in agenda preparation, minute-taking, and complex diary management.
• Highly organised and proactive, with the ability to manage competing priorities, meet tight deadlines, and maintain strong administrative systems.
• Excellent interpersonal and communication skills, with the ability to build rapport and collaborate with stakeholders at all levels.
• Exercises sound judgment, discretion, and emotional intelligence when handling sensitive or confidential information.
• Proficient in Microsoft Office and ICT systems; knowledge of the mental health, university, or health service sectors is desirable.

Benefits

• $100,000 - $110,000 p.a commensurate with skills and experience + 12% superannuation and $15,900 in NFP salary packaging + $2,600 meals and entertainment card.
• Work in a state-of-the-art facility co-designed with young people to advance youth mental health.
• Support Orygen's mission for youth mental health and contribute to positive social change.
• Thrive in a supportive, inclusive culture that values diversity and promotes well-being.
• Collaborate in a workplace that values and empowers young voices.

How to apply

If you’re ready to make a difference in youth mental health and be part of a collaborative, innovative team, apply now.

For the full position description, visit https://www.orygen.org.au/getmedia/6a262409-83b4-4bb1-9230-0d5985d2f519/Position-description-EA-to-CFO,-CPO-and-Company-Secretary-August-25.pdf.aspx

This is a full-time, 12-month contract with potential to extend.

Applications will close on 19th August (4pm), unless a suitable candidate is found sooner.

Before applying at Orygen, it’s important to understand that you may encounter sensitive information related to mental health as part of your work. Being aware of this and how it could affect you is essential in deciding if this is the right opportunity for you.

Orygen is committed to providing diverse, equitable and inclusive environments for Staff and anyone connected to Orygen. We strive to continue building a culturally safe workplace where our values underpin the way we work and our commitment to First Nations people of Australia, young people and their families, people with disabilities, LGBTIQA+ people and CALD communities. We strongly encourage applications from First Nations people.

Orygen is a child-safe organisation and is committed to promoting and protecting the safety and well-being of all young people and embedding safeguarding practices into all our programs and services. All employment appointments are subject to holding a valid working with children check and successful police check.