About Us
At NEPEAN™, we are proud to be Australia’s leading privately owned engineering, mining services, and industrial manufacturing organisation. We have unique capabilities to deliver high-value, innovative, and sustainable solutions for the world’s leading mining, construction, and transport companies. Over the last 40 years, hard work, technical credibility, and a willingness to tackle very difficult projects have earned NEPEAN an enviable reputation.

Today, our organisation employs over 2000 people across six continents and distributes products to more than 65 countries.

NEPEAN Longwall® (a division of NEPEAN™) partners with its customers to design, engineer, integrate, and support longwall equipment and systems. With purpose-built facilities located in both Queensland and New South Wales, NEPEAN Longwall offers a full suite of after-sales services enabling it to support products throughout their life cycle. The experienced, committed, and motivated team at NEPEAN Longwall has demonstrated their capability over many years to deliver longwall equipment and system solutions. NEPEAN Longwall’s corporate headquarters is located in Mackay, Queensland. This purpose-built facility provides comprehensive after-sales service and support to the region’s customers.

Our Opportunity
Due to continued growth, NEPEAN Longwall is currently seeking a Project Administrator to join our team. This is a full-time role based in Loxford, NSW, supporting Project Managers to deliver efficient, commercially sound project outcomes.

Key Responsibilities include but are not limited to:

Providing end-to-end administrative project support including planning, forecasting, reporting, and compliance

Assisting in managing head contracts and major subcontracts to ensure contract compliance

Managing variation schedules, claims, procurement processes, creditor terms, and project cashflows

Supporting risk management and document control systems

Liaising with internal and external stakeholders to ensure timely communication and contract alignment

Ensuring accurate data and documentation within Pronto and related systems

The Right Person
To be considered for this opportunity, you will have:

At least 3 years’ experience in a similar project-based administrative role

Strong financial, commercial, and organisational skills

Proficiency in MS Office Suite, particularly Excel and SharePoint

Experience with ERP systems (Pronto preferred)

Ability to work independently and collaboratively in a fast-paced environment

Strong customer service orientation and contract administration capabilities

The Luxuries NEPEAN Offers:

Agile and dynamic team culture

Excellent career advancement opportunities

Competitive remuneration

Family-oriented business

Guaranteed Christmas break

Monthly employee BBQs

Family Christmas parties

Reimbursement for prescription safety glasses

Motor Vehicle Novated Leasing options

Employee Assistance Program (EAP) – well-being support for all the family

In return for your efforts, you’ll join an experienced team, enjoy a great working environment, and have access to enviable career development opportunities.

If you're ready for your next challenge, please click "Apply Now" to submit your application.

NEPEAN believes in diversity and is committed to providing Equal Employment Opportunities for all applicants. We welcome applicants from all walks of life, including various socio-economic, cultural, LGBTIQ+, Aboriginal and Torres Strait Islander backgrounds.