Are you an experienced Business Administrator who thrives in a fast-paced, high-impact environment? Do you enjoy partnering closely with dynamic leaders to drive clarity, connection, and organizational efficiency? Are you excited by the challenge of supporting a senior leader in a cutting-edge security organization—helping shape modern security mindsets across the company and industry? If so, we’d love to hear from you. We are looking for a highly motivated, detail-oriented, and proactive Business Assistant to support a senior executive in a dynamic and fast-moving team. This role is ideal for someone who excels at complex calendaring, strategic prioritization, and thrives in environments requiring sound judgment, confidentiality, and strong collaboration.

Responsibilities

• Proactively manage a senior leader’s complex calendar, ensuring alignment with business priorities.
• Provide end-to-end domestic and international travel planning and logistics. Prepare, submit, and track expense reports related to executive travel and meetings.
• Develop and maintain strong working relationships with key business stakeholders and leaders across the organization. Build a deep understanding of the organization’s critical business priorities to help inform time-sensitive decisions.
• Plan and execute staff meetings, offsites, and events, including agenda creation, materials preparation, logistics coordination, and follow-ups. Collaborate with the Chief of Staff, Lead EA, peer admins, and Business Operations team to drive organizational efficiency and rhythm of business.
• Coordinate team morale activities, engagement events, and all-hands communications.
• Manage confidential information with discretion, integrity, and professionalism. Represent the team and leadership with a high level of professional presence in all internal and external interactions.
• Assist with space planning coordination in partnership with internal planning teams

Skills

• Minimum 3+ years of experience in administrative, business support, or customer service roles, with a strong focus on calendar management, travel coordination, event/meeting planning, and executive-level support.
• Proficiency with Microsoft Office productivity tools, including Outlook, Word, Excel, and PowerPoint, with working knowledge of OneNote, SharePoint, and Teams (or similar collaboration platforms).

Your Profile

• Bachelor’s Degree in Business Administration, Communications, Human Resources, Psychology, or a related field — or equivalent practical experience. Demonstrated experience in managing administrative budgets, such as for travel, training, events, or team morale initiatives.
• Experience acting as a mentor, team lead, or senior/executive assistant within an administrative function. Familiarity with internal enterprise tools and systems such as Employee Central/HeadTrax, Microsoft Expense Tool, Microsoft Travel, iCIMS, and MyOrder (a plus).
• Strong interpersonal, organizational, planning, and time management skills. Proven ability to work independently with high attention to detail, comfort navigating ambiguity, and proactive problem-solving abilities.
• Ability to thrive in a fast-paced, high-pressure environment, adapting to shifting priorities and last-minute requests with grace and professionalism. Exercises strong judgment, tact, diplomacy, discretion, and integrity in all professional interactions.
• Ability to build and maintain effective relationships across diverse teams and stakeholders, both internally and externally.
• Commitment to confidentiality and proper handling of sensitive information. Excellent written communication, analytical, and anticipatory thinking skills.

Contact

Ready to set off on an incredible career adventure? Take the leap and have a confidential discussion; please email me at [email protected].

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