Executive Assistant

Location: On-Site, Northern Beaches Sydney | Part-time

Are you highly organised, a strong communicator? Do you thrive in a supportive role and enjoy being part of a collaborative, conscientious team? If so, we would love to meet you.

About us

brandU Legal is a boutique intellectual property law firm located on the Northern Beaches with offices in Sydney city. We specialise in intellectual property, trade mark law and brand protection, combining legal precision with strategic insight to help our clients build and defend their brands, in Australia and worldwide.

We work with businesses across a range of industries including retail, hospitality, technology, fashion, and entertainment. With decades of experience and international connections, we pride ourselves on our ability to deliver high-quality top tier services with a boutique approach.

The role

We are seeking a polished and detail-oriented Executive Assistant to support the Principal Solicitor in all aspects of coordination and communication and to assist with managing the firm's marketing initiatives.

What you’ll be doing

Provide direct support to the Principal Solicitor by managing calendars, email triage, digital file management, appointment scheduling, to-do lists

Liaising with the Office Manager on practice management issues

Coordinate travel and events offsite

Handling incoming telephone calls

Setting up both virtual and in-person meetings

Monitor and maintain incoming communications

Build strong working relationships with internal and external stakeholders

Support the preparation and delivery of marketing materials for the firm to external stakeholders, associates and clients

Liaise with the firm’s marketing department

Oversee marketing for the firm including coordinating marketing collateral and managing the firm’s social media accounts

Assist with the preparation of meeting materials, internal documents and general admin tasks for the Principal Solicitor

Providing general administrative support to the team when needed

What we’re looking for

The ideal candidate will have:

At least 2 years of experience supporting senior leaders, ideally in a professional services environment

Excellent attention to detail, with strong organisational and time-management skills

Proficiency in Microsoft Office and a strong comfort with digital programs

A genuine interest in using technology to improve efficiency

Clear and professional verbal and written communication

The ability to work independently, prioritise effectively, and meet deadlines in a fast-paced environment

Experience in a legal setting

Strong stakeholder management and relationship-building skills

Permanent Australian work

Love dogs (we are a dog friendly office)

What we offer

Competitive salary

A vibrant, inclusive, and team-oriented working environment

Investment in your professional development and career growth

A lovely office in North Narrabeen with plenty of on-street parking and easy access to public transport (this is a part-time, in-office role—not remote)

Sydney CBD offices for the occasion change of scenery

To apply

Please send your CV and a cover letter that addresses the selection criteria to [email protected]. Shortlisted candidates will be required to complete a short practical test before an interview can be scheduled.