The Company

This privately-owned construction group is a respected name in Melbourne’s property sector, known for delivering high-quality residential and commercial projects. With a strong project pipeline and a reputation for precision and reliability, the business is structured for sustainable growth. It combines a hands-on leadership team, commercial discipline and a commitment to doing things properly—building spaces that last, and a culture that values consistency, trust and results.

The Role

Reporting to the Finance Manager, this role supports the day-to-day finance function across multiple entities within the group. You’ll be responsible for accounts payable (a very small amount of receivables), bank and loan reconciliations, supplier management and monthly reporting. This is a hands-on, detail-oriented position well-suited to someone who enjoys variety, owning a function, and being across the numbers.

Key Responsibilities

• Review and process supplier invoices in Xero, including construction-related and overhead accounts
• Reconcile bank accounts, credit cards, and loan facilities monthly
• Manage accounts inboxes and direct queries to relevant stakeholders
• Enter credit card and trade account transactions (e.g. Bunnings), and follow up on supporting documentation
• Prepare monthly supplier reconciliations and resolve discrepancies
• Generate EFT, BPAY and credit card payment runs for Finance Manager approval
• Upload invoices to project systems (e.g. OneCore), review Procore-Xero data integrity, and assist with project claim preparation
• Assist with drawdown documentation, internal recharges, and interest calculations
• Maintain accurate records and follow up on outstanding items to meet month-end deadlines

About You

• 2+ years' experience in a similar accounts or finance admin role
• Proficient in Xero and Microsoft Excel (HubDoc and Procore experience a plus)
• High attention to detail and confidence working with multiple entities
• Clear communication skills across finance, project and supplier stakeholders
• Organised, responsive and able to prioritise deadlines with minimal direction
• Experience in property or construction finance (highly advantageous but not essential)