Our Company

We are a small but rapidly expanding Accounting Firm, based in Balwyn, that provides Taxation and Advisory Services (including Business Services, Bookkeeping and Self-Managed Superannuation) to small to medium businesses. We’re a diverse group of professionals who place high values on good ethics and morals, work/life balance, a friendly and supportive work environment and job satisfaction. We are looking for a dynamic and motivated person to join our team in a full-time position as Receptionist and Administrative Assistant.

The Role

As the first point of contact for our firm, we are looking for a friendly yet professional individual to greet clients on the phone and in-person, while also providing administrative support to our busy office.

Duties include (but are not limited to):

Front office management including dealing with incoming phone calls, greeting and assisting clients in-person, and keeping the general reception area and boardroom tidy

Processing all incoming and outgoing mail, and arranging couriers if required

Contacting the ATO for various requirements including payment plans, remission of penalties and interest etc.

Assisting the Administration Manager and wider team with general administrative tasks including;

Setting up templates, working papers and others documents

Lodgments of Income Tax Returns, Activity Statements and other adhoc lodgments

Updating registers and lodgment listings

Packaging returns and financial documents for clients

General administration duties including scanning, photocopying, and assisting with admin overflow during busy periods

Data entry and maintenance of accurate client information

Maintain kitchen, stationery, and other office supplies

Free on-site parking, and an immediate start date available.

Our Ideal Applicant

Has a positive, can-do attitude towards work and life in general

Has 1-2+ years of administration experience

Highly organised and great attention to detail

Works well under pressure and with competing deadlines

Can work both autonomously and in a team environment

Possesses exceptional client service skills and phone manner

Has excellent communication skills, both written and verbal

Intermediate Microsoft knowledge, particularly with Outlook, Word and Excel

Prior experience in an accounting firm is ideal, but not essential (Any experience with CAS360/BGL and/or Superfunds will be highly regarded)

Full training will be provided - we are more interested in the right candidate and personality/work ethos fit for our firm! We are a great mix of professionals, and we are looking for a like-minded candidate to join our team.

If you believe you have the necessary experience and skill sets to fill this position, then we would very much like to hear from you.