About HT Services

HT Services is a WA owned commercial cleaning company with a national presence and vast contract base. At HT Services we strive to deliver high cleaning standards to our clients, while offering a safe, supporting environment for our staff and a culture built around teamwork.

We currently have an opening for a highly organised and experienced Administration Manager to support the HT team.

Conveniently located in the heart of Fremantle, the role is responsible for delivering day to day support to our operations team in a range of areas. This includes administrative support, operational compliance and record management. The role plays an integral part within the business and supports the Chief Operations Officer, and the Management Team of HT Services.

This is an exciting role with a strong development opportunity. You’ll be willing and able to get hands-on in order to get the job done in a growing business. You crave knowledge and if unsure you are proactive in seeking an answer or making a recommendation. You’ll also understand even the smallest of tasks play an important role.

The Roles Responsibilities

Manage and oversee day-to-day administrative operational requirements.

Office reception requirements, including incoming phone calls and email inbox management.

Develop quarterly reports and other documents for internal and external stakeholders, including compliance and KPI reporting.

Maintain compliance with industry regulations and standards to safeguard existing and potential clients.

Complete audit requests through external platforms and portals. Meeting the critical requirements and uploading documents to ensure business continuance.

Create and maintain company documents, such as tender and quoting templates, key company documents, profiles, SWMS and procedures.

Maintain incident and hazard management reporting.

Fleet management, including vehicle licensing and signage.

A detailed role brief will be shared with short listed candidates.

About you:

Minimum 3 years' experience in a similar level role.

Industry knowledge and experience are highly desirable but not necessary.

Excellent skill level with Microsoft Office suite and the capacity to learn new technical skills.

Demonstrates a high level of competence in utilising various IT systems, software and external portals.

Ability to build trusted relationships and work in confidence with stakeholders.

Exceptional communication, interpersonal and customer relationship skills with a professional demeanour and approachable nature.

Effective time management and organisational skills, good with detail and adaptable to work in a changing and growing environment.

Self sufficient and a natural problem-solver

In return for your dedication, skills and knowledge we will offer an attractive remuneration package commensurate with your experience and on site parking. Remuneration will be reviewed as the role and responsibilities grow.

Applying

If you are interested in working with a dynamic team and possess the skills required to fulfil this role, please send your cover letter addressing the selection criteria and your motivation for applying, along with your resume.

Successfully shortlisted applicants will be contacted directly. If successful, you will be required to provide at least 2 referees from recent employers.

Please do not call our office, our reception team cannot assist with application enquiries. We are not accepting applications from recruitment consultants.

You must have the right to live and work full-time in Australia to apply for this position.