Join a busy, fast‑paced office as the Reception & Office Coordinator. You’ll be the heartbeat of our Claremont branch- welcoming clients, managing communications, and ensuring everything runs smoothly.

My client is looking for an A-Grade Administrator with client facing exposure! Sounds like you? See below!

Role duties include:

• Managing day‑to‑day operations of the Claremont office, including opening and closing duties
• Greeting and directing phone callers and walk‑ins
• Monitoring and responding to the Reception email inbox
• Keeping the reception area organized and welcoming
• Coordinating boardroom bookings and preparing for meetings
• Managing Dext invoice allocation (company and property expenses)
• Handling petty cash, mail collection/distribution, and stationery ordering
• Maintaining awareness of staff movements to support scheduling
• Providing general administrative and clerical support

Additional (Ad Hoc) Tasks

• Mail‑out support for Sales Representatives
• Back‑up reception for Applecross site as needed
• Occasional banking duties
• Arranging team occasions (staff birthdays, morning tea, cards/gifts)
• Ordering Landgate, ASIC, DBYD services
• Requesting shire and rate expenses for property files
• Assisting Sales Coordinator, Sales Executives, and Marketing Team with admin and documentation filing

Skills & Experience

• A‑Grade attitude: positive, outgoing, and always ready to help
• A genuine team player, happy to jump in where needed
• Strong organisational skills and attention to detail
• Experience using Vault or similar systems is highly advantageous

No formal qualifications required.

Why Apply?

• Busy, collaborative environment in a high‑profile, well‑reputed agency
• Career progression opportunities within the company
• Fun team culture: staff anniversaries and birthday celebrations, annual Rottnest Christmas yacht party
• Convenient on‑site parking provided

To apply please send your CV via the QUICK APPLY button or reach out to:
Gillian Harton– Recruitment Consultant | Real Estate
0493 824 740 | [email protected]