One of our cultural mindsets is authentic dialogue and authenticity; Bring your authentic self to work at Engineers Australia! We offer meaningful, purpose-driven work. Our people work to support the engineering profession that shapes the very world we live in. With more than 140,000 members, Engineers Australia is the voice of the profession, and we need you to help us drive mutual value for our members and industry partners.

About the role

The National Facilities Administrator plays an enabling role within the Facilities Team. The primary responsibility is to manage the administrative facilities functions nationally, including contract and service management, invoicing, processes and procedures and assisting with local and national property projects. This role will also support the day-to-day facilities activities and services within the Adelaide office premises.

Location

Adelaide, SA – this role is required to be onsite, 5 days per week

In this role you will:

Facilities Support & Team Coordination: Assist in managing national facilities projects, team meetings, updates, and support across locations, especially Adelaide.

Sustainability Reporting: Collect data for Climate Active certification, support sustainability action plans, and coordinate committee meetings.

Invoice & Software Management: Code and process invoices, and help manage Rapid Global software for contractors, inductions, and maintenance.

Office & Contractor Support: Support staff onboarding, security access, digital signage, reception, relocations, and general office functions.

Records Management: Maintain electronic and hard copy records, manage archiving and retention processes in line with policy.

WHSE & Security: Review WHSE procedures, manage CCTV/security, support inductions, and undertake emergency warden responsibilities.

Here’s what we’re looking for:

You have the ability to organise tasks, prioritize work efficiently, and maintain a well-structured office environment. You also have the capability to identify issues, find solutions, and address challenges proactively to ensure smooth office operations.

You possess strong verbal and written communication skills and are able to interact effectively and efficiently and with employees, vendors, and contractors.

You are proficient in the Microsoft suite of products and have excellent organisational skills and the ability to manage competing tasks and priorities effectively unsupervised.

A high level of attention to detail. Flexibility and the ability to work well under pressure with previous experience in administration.

Efficient time management skills to handle multiple tasks and meet deadlines without compromising quality.

*Please refer to the supporting documents to review the full success profile and measures of success in this role.

Why work for Engineers Australia?

People are at the heart of what we do and why we do it.

Enjoy competitive remuneration and salary packaging that recognises your expertise and contributions

Generous paid leave options including 15 days of Personal Leave and 3 days of Life Leave

Achieve a healthy work-life balance, ensuring your personal well-being complements your professional fulfillment

Unlock career growth prospects, as we invest in you and provide avenues for advancement in EA.

A diverse, inclusive, and supportive team culture that supports you to lead and achieve

Proud AWEI Bronze Employer Award winner (2023–2026), championing a safe and inclusive workplace for LGBTQ employees.

Ready to apply?

Click ‘Apply Now’ to submit your cover letter and resume by COB 17 August 2025. This position is subject to both a National Police Check and Reference Check.

Diversity, inclusion and your privacy:

Engineers Australia embraces diversity, inclusion and belonging and are committed to building a team that represents the communities that we live in and creating a safe inclusive environment for our people. We are a flexible workplace, please talk to us about your flexible working needs during our recruitment process. Our commitment to inclusivity means that we will work with you to ensure that your experience with us is accessible and welcoming. If you need any reasonable accommodation to fully participate in the job application, interview process, or to perform essential functions of the role, please know that we are here to support you. Please feel free to reach out to our Talent Team at [email protected] , our dedicated point of contact for all accommodation-related matters. At Engineers Australia, we believe that diversity and inclusion are essential for our success. We welcome applications from everyone, including people with disabilities, mature age and young job seekers, members of the LGBTI community, Aboriginal and Torres Strait Islander people and other culturally diverse backgrounds. We look forward to welcoming candidates from all backgrounds and providing necessary support where needed to ensure a level playing field for all applicants. Please visit Engineers Australia’s website to view our Privacy Policy in relation to the collection of candidate information: https://www.engineersaustralia.org.au/privacy-policy

Thank you for considering a career with us.