Accounts AR AP & Operations Administrator

Location: Hastings, VIC
Hours: Full-Time preferred (Part-Time considered for the right person)
Industry: Power Systems, Generators, Energy Storage
Company: Motive Group Pty Ltd

About Us

Motive Group is a fast-growing power systems company specialising in diesel generators, battery energy storage, and field service solutions. We work with some of Australia’s largest construction, industrial, and infrastructure clients to deliver reliable, clean, and intelligent power solutions.

We are now looking for an experienced and proactive Accounts & Operations Administrator to join our team and take ownership of our back office operations, supporting our technicians and management team as we continue to grow.

The Role

You will be responsible for the end-to-end administration of accounts, inventory, and operational support, including:

MUST-HAVE: Simpro and Xero Experience to succeed in this role.

Accounts Payable & Receivable

Invoicing, payment follow-ups, reconciliation

Supplier management and purchase orders

Xero accounting software management

Inventory & Stock Control

Managing incoming/outgoing stock

Coordinating with technicians on tools, parts, and supplies

Updating stock in Simpro

Administration Support

Managing job bookings and scheduling

Assisting with compliance, insurance, and safety documentation

Supporting our Operations Manager and Managing Director

Who You Are

We’re after someone who is:

Experienced in accounts administration and inventory control

Confident with software like Xero, Simpro, Excel, and email platforms

Reliable and proactive — you don’t wait to be told, you get things done

A clear communicator who can work with both field staff and management

Detail-oriented with a focus on accuracy and accountability

Ideally from a trade, construction, or field service background

What You’ll Get

Competitive pay (based on experience)

A secure and growing role in a values-driven business

Autonomy and support — this is your department to run

A dynamic and positive team environment

Flexibility with hours for the right person

Must-Haves

✅ At least 4 years’ experience in accounts and admin
✅ Familiarity with Xero (or similar)
✅ Strong stock/inventory management ability
✅ Australian working rights

How to Apply

Please submit your resume and a PLEASE provide a short cover letter outlining your experience.

Applicants without experience in accounts receivable/payable, SIMPRO / XERO will not be considered.