About the Role

This is a diverse and rewarding position where no two days are the same. You’ll be responsible for a wide range of administrative functions, including:

🧾 Payroll & Invoicing

Review and approve fortnightly timesheets

Prepare payroll in Xero for final approval

Upload ShiftCare data into Xero and manage supplier payments

🏠 Property & Lease Management

Coordinate bond cleans and lease renewals

Maintain accurate Centrepay and property records

👥 Employee Compliance & HR Support

Track staff certifications and send renewal reminders

Assist with recruitment, onboarding, and maintaining employee records

👨‍🦽 Participant Records & Support

Keep participant data up to date in ShiftCare, Sharepoint and Xero

Ensure accurate funding and support documentation

💻 Asset & Office Management

Maintain asset registers (vehicles, tech, properties)

Manage rosters, respond to enquiries, and support daily office operations

✅ NDIS Compliance & Workplace Safety

Promote and uphold NDIS standards and internal policies

Support a safe and compliant workplace for all staff

✅ What We’re Looking For

Proven experience in administration, preferably in an NDIS or healthcare setting

Strong knowledge of Xero and ShiftCare (or willingness to learn)

Excellent attention to detail and time management

Confident communicator with a proactive attitude

Understanding of NDIS compliance is highly desirable

💡 Why Join Us?

Be part of a passionate, purpose-driven team

Work from our welcoming office in Cairns (George Cannon Drive)

Opportunities for growth and development

Make a real difference in the lives of participants and their families