Administration Support Officer

Location: Brendale, QLD
Employment Type: Part-Time | Office-Based
Hours: Monday–Friday 9:00am to 2.00pm

At Beacon Support, we provide high-quality, person-centred disability support services across the greater Brisbane region. With over 150 employees and 10+ years in operation, we are proud to remain values-driven, community-minded, and genuinely passionate about the people we support – and the people who work with us.

As we continue to grow, we’re seeking a well-rounded, adaptable, and proactive administrator to join our team in a hands-on, dynamic front-office role.

About the Role

As the Administration Support Officer, you’ll be the welcoming face at reception and the invisible glue behind the scenes – keeping the office running smoothly.

You’ll have a hand in everything from assisting with the onboarding new team members and updating compliance records, to keeping birthday cards posted and the dishwasher running. Your day might start with coordinating a morning tea and end with booking a vehicle service – and in between, you'll support the HR team and liaise across departments.

If you love variety, thrive on being useful, and enjoy creating a calm, friendly environment – you’ll love it here.

Key Responsibilities

Reception & Front of House: Welcome staff, visitors, and new recruits with warmth and professionalism. Answer phones and manage emails.

HR Administration Support:

Scan and upload new candidate information into our online HR platform.

Distribute and track WHS forms, incident reports, and feedback forms.

Follow up on overdue compliance requirements, such as certifications and renewals.

Maintenance of staff records in our online HR platform.

Office & Workplace Coordination:

Maintain stationery, kitchen supplies, and PPE for the head office and SIL homes.

Oversee kitchen tidiness: manage dishwasher, bins, and water cooler deliveries.

Coordinate birthday cards for clients and staff.

Raise vehicle maintenance bookings and keep logbooks up to date.

Assist with morning teas, events, and general office support.

Learn and become a champion of our online platform, providing support to staff when required

About You

Friendly, approachable, and a natural relationship-builder.

Flexible and happy to help out wherever needed – from scanning paperwork to organising a staff morning tea.

Detail-oriented with a strong sense of responsibility and confidentiality.

Able to prioritise tasks and work independently.

Comfortable using digital tools (e.g., HR systems and MS Office).

A valid driver’s licence is also required.

Why Join Beacon Support?

A values-led organisation where people come first – both our clients and our team.

A warm, respectful, and collaborative culture.

Paid orientation and hands-on training.

Opportunities to grow your HR, administration, and coordination skills.

A chance to make a real impact in a mission-driven workplace.