Are you looking for a change in your career; do you work in planning or grants? Do you have a role where your education or training is underutilised ? Have we got your attention?

We invite you to become a valued part of the Victorian Catholic Education Authority as our Grants Administrator, Capital Programs.

What you will do

The Finance and Funding portfolio is responsible for the distribution and stewardship of grant funding to Catholic schools across Victoria in addition to managing VCEA's internal finances and providing strategic guidance to support effective decision-making.

Within the Finance and Funding portfolio sits the Services and Capital Funding team which manages and administers various capital grant programs funded by the Australian and Victorian governments for the Catholic Sector across Victoria.

The core responsibility of The Grants Administrator, Capital Programs, is to support the Services and Capital Funding Team in the administration of government funded capital grant programs for Catholic schools across Victoria.

What you will bring

With a keen eye for detail and a proactive approach, you will bring experience supporting finance and compliance functions within grant-funded programs.

Your strengths in data management and administrative processes will be essential as you coordinate payment claims, track key documentation, and help maintain accurate records across finance systems and web-based applications.

You’ll be comfortable working collaboratively across teams to ensure the timely flow of information and reporting, and confident preparing briefings, letters and other communications.

Your ability to manage multiple priorities and provide high-quality administrative support will make you a valuable contributor to the Services and Capital Funding team.

You will demonstrate professionalism, integrity, and empathy in all interactions. You take ownership of your work, follow through on commitments, and approach tasks with diligence and accountability.

Qualifications and Experience

Relevant tertiary qualifications in Business Administration/Secretarial, project management or finance. Information Technology studies would be highly regarded.

A minimum of two years’ experience in a related grants administration role, preferably in the education or public sector.

Demonstratable ability to function in time-pressured situations whilst contributing effectively to a team environment whilst seamlessly shifting to working autonomously.

Must hold and maintain a valid Victorian driver's license, have access to a reliable car and be willing to travel to schools in metropolitan and regional Victoria.

Why work with VCEA

As the peak body for Catholic education in Victoria, VCEA provides employees an opportunity to help shape the future of Catholic education across the state.

VCEA is the voice of Catholic education in State and national matters; we receive and distribute funding from state and federal governments for Catholic schools. Providing strategic leadership and planning to ensure proper governance in Catholic education statewide.

VCEA offers a purpose built new central city office location, 5 minutes walk to Parliament Station. Competitive remuneration (reflecting your experience), with generous benefits, and opportunities for career development.

These benefits combined with our commitment to work life balance make VCEA an employer of choice.

A note on inclusion and how to apply

If you are ready to make a difference in Victorian Catholic education, please submit your resume and a cover letter demonstrating how your skills and experience align with VCEA role requirements and make you the standout applicant for this role.

For the position description, please navigate to our website: vcea.catholic.edu.au/about-us/work-with-us/#

We are committed to ensuring our recruitment process is inclusive and accessible for anyone who wishes to apply.

If you would like further information about this role, or require any adaptations or additional support for your individual circumstances so you can perform at your best during the application or recruitment process please reach out to: [email protected]

We will be reviewing applications as they are received. Should we find a suitable applicant we will close the role early; therefore please don't delay your application.

Due to the volume of applications received; only successful applicants will be contacted.

Successful candidates will be required to undergo a pre-employment National Police History check, obtain a Working with Children Check and provide evidence of Australian Citizenship or Visa.

Advertising due to end: 24th August 2025.