The Team:

Administrative Assistants at the Royal Hobart Hospital, part of the Tasmanian Health Service, play a vital role in supporting clinical and specialist services. These professionals provide high-level administrative and clerical support across various departments. Their responsibilities include managing patient records, scheduling appointments, coordinating communication between medical staff and patients, and ensuring the smooth operation of daily hospital functions.

Working within a multidisciplinary team, Administrative Assistants contribute to the hospital’s commitment to delivering high-quality healthcare. They are known for their strong organisational skills, attention to detail, and ability to handle sensitive information with discretion. The team fosters a collaborative and supportive environment, reflecting the broader values of Tasmania’s public health system—professional excellence, community impact, and work-life balance.

The Role:

Provide high level reception duties to support the Statewide Audiology Services. Undertake administrative and organisational duties associated with the daily activities of the office, including ensuring an efficient flow of information to and from the office and communicating effectively as required with a wide range of staff and patients

You will need:

• Organise and schedule meetings as required, including preparing and circulating agendas. Attend to any administrative matters arising from such meetings.
• Support a variety of databases within established processes and procedures relating to a range of business and activity issues by accurately recording and updating information.
• Coordinate and prioritise multiple administrative tasks including undertaking high level receptionist duties in a fast paced and changing office environment.

Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.

Details of appointment:

2 permanent part time, day worker positions, each working 45.98 hours per fortnight, commencing as soon as possible.

*notwithstanding hours to be negotiated with the successful applicant.

Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies.

Salary: $66,049 to $70,993 per annum (Pro rata). Our Employer 12% superannuation contribution is on top of this amount.

• Salary range is in accordance with Public Sector Unions Wages Agreement 2022.

Salary Packaging:

You’ll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible.

Benefits available to eligible candidates:

• A range of leave entitlements, including study leave and Professional Development Support.
• Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $13.95 per week per person, or $25.95 for a family.

More information about our Employee Benefits can be found here

Eligibility:

Successful applicants will be required to meet the essential criteria.

• Current Working with Children Registration

Note: - Please refer to the Application Guide for more information of pre-employment check.

Download the Statement of Duties and any Associated Documents

We encourage you to review the Statement of Duties, Applicant Guide, prior to applying for an overview of the duties, program, selection process and application guidance.

Statement of Duties:

• Administrative Assistant band 2 (WORD)

Application Guide:

• Department of Health - Applicant Guide (WORD)

How to apply:

Apply Online. Please click the "Apply" button on this screen to ensure that important questions about you are answered.

You will be prompted to complete a 1-2 page application detailing your experience, skills and knowledge as they relate to the attached Statement of Duties. A separate statement addressing the selection criteria in the Statement of Duties is not required.

*Applications from Recruitment agencies will not be accepted for this role

For more information:

Applicants who require further information are encouraged to contact the Contact person for detailed information about the vacancy.

Name: Michelle Chacksfield
Position: Discipline Lead - Statewide Audiology Services
Phone number: (03) 6166 0107
Email address: [email protected]

What it is like working at the Department of Health?

Compassion, Accountability, Respect, Excellent are the key values to work in Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania!

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Respecting diversity is the foundation of everything that Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities.

This position advertisement will close on 21 August 2025 at 11:55pm