Are you passionate about supporting local businesses and fostering creative communities? MarketLife Pty Ltd is looking for a highly organised, dynamic, and motivated Administration and Event Assistant to join our team and keep us running on a day-to-day basis. coordinating bump in to bump out for our weekly markets.

This role is full time Monday - Friday with work on the weekends for events.

Apply now with your resume and a cover letter detailing your suitability for the position.

About the Business

MarketLife Pty Ltd is a Perth based event management company which has several brands (such as Perth Makers Market, Perth Upmarket, Gather & Gourmet and more). We are a small, close knit team who are creative individuals keen on supporting small local business. We believe strongly in good work/life balance, flexible work options and having a good time whilst getting the job done.

Position Overview:

This is a full-time, permanent position combining administration and event operations to support the smooth running of the MarketLife team and our events. You'll handle a wide range of tasks including customer and stallholder communication, event preparation and execution, financial administration, systems management, and general support to the team.

You’ll be working regular weekday hours (generally between 8am and 5pm), but out-of-hours and weekend work is required for event days and setup. This role suits someone who is proactive, organised, reliable, and calm under pressure – someone who thrives on variety, can work independently, and genuinely enjoys supporting creative businesses and community events.

Key Responsibilities

Monitor and manage email inboxes

Communicate with current and prospective stallholders

Maintain stakeholder relationships

Respond to enquiries within 48 hours (weekdays)

Assist applicants and troubleshoot event applications

Update the website with events, galleries, advertising

Perform financial tasks including reconciling, reporting, invoicing

Manage documents, data entry, and basic graphic design tasks

Manage compliance including permits, registrations, audits

Mark off payments and follow up on outstanding invoices

Ensure timely and accurate invoicing and reconciliation

Personal Attributes & Qualifications:

Team player with a positive, can-do attitude

Experience in event management

Strong organizational and time management skills

Ability to work effectively under pressure and in fast-paced environments

Basic knowledge of MS Office and willingness to learn other tools and software as required

Enthusiasm for supporting local businesses and fostering creative communities

Interest in working with creative small businesses and market events

Able to problem-solve and communicate firmly but professionally

Understands and supports the MarketLife brand aesthetic and standards

Desirable (but not essential):

Experienced in admin (Excel, databases, file management)

Physically capable of performing event tasks (lifting, equipment set up, long periods of standing)

Familiarity with softwares such as Mailchimp or MailerLite, Canva, and project management software

First aid qualifications

Event coordination and/or event day experience

If you're enthusiastic about making a positive impact on local businesses and communities, possess the necessary skills and experience, and are ready to take on a challenging and rewarding role, we'd love to hear from you.

Show us how enthusiastic you are for the position as well as your attention to detail in your covering letter (covering letter required - applications without a covering letter will not be considered). Bonus points if you can show us you know the businesses we represent as well.

We are seeking to fill this role looking to commence ASAP and will be contacting candidates for interviews once we receive enough suitable applications for review.