Fremantle Ports’ refreshed 2027 Strategic Plan marks an exciting new chapter for one of Australia’s most successful ports. Building on decades of expertise, we’re setting a bold vision for the future—and we need an experienced, values-driven Administration Assistant to help make it happen.

If you’re passionate about making a difference, love working in a fast-paced environment, and are inspired by the opportunity to contribute to something bigger, this could be the role for you.

Role Highlights

The Administrative Assistant is responsible for providing corporate administrative support to the organisation, supporting its strategic and daily functions. In addition to the daily functions, you will be responsible for the system administration of our Corporate Governance Risk (CGR) software.

You won’t be doing this alone — you’ll be working alongside a supportive team of Administrative Assistants who share knowledge and encouragement, working together to drive Fremantle Ports’ success. This role plays an important part in fostering collaboration across teams.

In this diverse, hands-on role, your responsibilities will include:

• Liaising directly with CGR support and Fremantle Ports’ module owners to facilitate quality assurance functionality within the system.
• Proactively create additional functionality within CGR by understanding business requirements.
• Monitor quality control of data and functionality ensuring good governance of CGR.
• Be a ‘super user’ to educate and solve problems.
• Provide efficient and effective administrative support to allocated divisions.
• Act as the Oracle Subject Matter Expert for the division, responsible for the coordination of purchase orders and cost centres allocations.

What Makes You a Great Fit

You have a passion for customer service, coaching others and improving systems. You are also an excellent communicator who can confidently build trusted relationships with people at all levels.

You’ll also bring:

• Experience in systems administration with an understanding of operating systems (preferably Corporate Governance Risk or similar Incident Management platform)
• Demonstrated experience in providing corporate administrative support.
• Well-developed interpersonal skills, that demonstrate an ability to liaise with people at all levels.
• Ability to create reports specific to business requirements.
• Well-developed problem-solving capabilities.
• Well-developed oral and written communication skills.

What We Offer

Join Fremantle Ports and be part of a proud organisation with a rich history and culture that makes a significant contribution to the WA economy. Primarily based in Fremantle, you’ll enjoy a unique workplace with stunning ocean views, rich heritage and striking architecture in the heart of the Victoria Quay precinct, which is currently undergoing exciting revitalisation. You’ll also enjoy variety through occasional travel to our Kwinana facilities.

Benefit from free onsite parking and access to a gymnasium, flexible working arrangements to support work-life balance, generous annual leave, access to salary packaging, professional development opportunities, and a comprehensive health and wellness program.

Get to Know Us

Fremantle Ports is a Government Trading Enterprise with proven commercial success and a highly regarded reputation with its partners, the community, and other stakeholders. The Port of Fremantle is a vital transport hub, supporting Western Australia's economic growth by facilitating more than $45 billion of trade in FY2023-24. Fremantle Ports acts as both a landlord, and the operator of its own import and export facilities in Kwinana.

We are proud to have a clear set of four values that set expectations about how we will behave: collaboration, accountability, respect and excellence. These are brought together and further supported under the acronym of CARE.

Next Steps

If you're looking for a meaningful role in an organisation with purpose, impact, and a strong values-based culture, we want to hear from you.

Further information is detailed in the employee job description.For specific queries, please contact the recruitment team via [email protected] - applications sent direct to this email address will not be accepted.

Closing Date: Wednesday 23rd July 2025 at 5:00pm AWST.

Fremantle Ports is committed to fostering an inclusive and diverse workforce culture, underpinned by our Values of Collaboration, Accountability, Respect, and Excellence. We strive to attract, develop, and retain a high-performing workforce by providing supportive pathways and development opportunities. Applications from Aboriginal and Torres Strait Islander people are strongly encouraged.