Looking for an Admin role with heart, purpose — and zero beige energy?

Mindscape Psychology is a community-focused private practice in Leichhardt supporting adolescents, adults and families through individual therapy, DBT groups, and mental health workshops. We’re values-led, people-first, and all about doing things differently — and we’re looking for a Practice Coordinator who’s ready to help us run a practice that feels as good as it functions.

This role is for you if:

You love organising, creating, and connecting — all in a day’s work

You’re tech-savvy and confident using tools like Google Suite, Canva, and social media platforms

You’re proactive, detail-oriented and full of ideas

You care deeply about people — our clients, referrers, and team — and know how to make them feel welcome, supported and heard

You know our business helps us to help others, and you can help our business run efficiently

Bonus points if you’re familiar with practice management software. We use Halaxy!

Whether you’re coming from healthcare, events, education or even hospitality, we’re open to transferable skills.

What You’ll Be Doing:

Managing client enquiries and communication, appointments and files

Being the friendly face at reception, welcoming clients and processing payments

Supporting our team and directors with day-to-day admin

Creating fun, thoughtful social media posts and content

Collecting data on how the practice runs, and feeding back to the team for continuous improvement

Helping keep our beautiful space clean, stocked, and stress-free

Occasionally pitching in with projects, events or group program support

Why You’ll Love Working With Us:

We actually care about your wellbeing (hello team snacks and breaks!)

You’ll be part of a small, kind, creative team where your ideas matter

Loads of variety — no two days are the same

Room to grow into more hours, responsibility and project work

We support professional development and will cheer you on as you learn and grow

Requirements:

Right to work in Australia

Working With Children Check (for paid work) + Police Check

Demonstrated high level written and verbal communication skills

A genuine interest in mental health and in supporting people

Ideally experience in administration (medical or otherwise), but we welcome transferrable skills too!

Ready to apply?

Send us:
✔ Your resume
✔ A cover letter addressing the above, and telling us why you'd be a great fit for Mindscape
✔ Answer this: Which movie or TV character most reflects your values and why?
✔ Your availability and preferred start date

Hit Apply Now or Email us: [email protected]
(Only applicants with a cover letter will be considered – bonus points for Harry Potter or Disney references!)