Air Ambulance Administrative Role - Overview

Key Responsibilities

Handle front desk duties: answer phones, greet visitors, manage deliveries

Support senior managers: schedule meetings, book travel, prepare documents

Assist with paperwork: agendas, minutes, reports, memos, correspondence

Maintain systems: filing, document management, intranet updates, training records

Support recruitment: prepare induction packs, gear allocation, coordinate scenario days

Assist with training: track staff currency, send updates, liaise with contractors

Provide backup during emergency escalations

General Administration

Manage office supplies and stock

Process invoices, purchase orders, and petty cash

Compile reports: financial, operational, clinical

Develop marketing and printed materials when needed

Maintain internal platforms: LMS, intranet, SharePoint

Help with research and data analysis

Safety and Workplace

Follow safety protocols and report hazards

Support an inclusive and respectful working environment

Stakeholder Engagement

Liaise with internal teams and external partners, contractors, and suppliers

Assist with medical equipment and consumables procurement

Skills and Experience

Strong administrative and secretarial background

Proficiency in Microsoft Office and document management systems

Skilled in coordinating meetings and minute-taking

Experience in emergency services or high-pressure environments is an advantage

Casey Oleary

Recruitment Consultant

Let's Connect

ManpowerGroup is committed to being a Diversity Confident Recruiter and encourages applications from people from a diverse range of backgrounds, including people with a disability. Please indicate your preferred method of communication in your resume and please let us know if you require any reasonable adjustments should you be contacted for an interview.

Aboriginal and Torres Strait Islander people are encouraged to apply.

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State: QLD, licensee/s Manpower Services (Australia) Pty Ltd, LHL-02026-D5L4Q. State: QLD, LHL-02014-Y5F6D. State: SA, licensee/s Manpower Services (Australia) Pty Ltd, LHS 288856