Key Responsibilities

• Administer preventative maintenance contracts in Ellipse, maintaining accurate asset records.
• Supervise onsite contractors and trades to deliver quality services.
• Monitor work orders and report on service standards, milestones, and costs.
• Track and report equipment data using Ellipse and Excel.
• Prepare clear documentation and presentations in Word, Excel, and PowerPoint.
• Conduct WHS audits and on-site safety inspections.
• Use building services expertise to support procurement and ensure correct service frequencies.
• Provide prompt, professional customer service and manage correspondence.
• Coordinate with suppliers, industry partners, and stakeholders for efficient service delivery.
• Contribute positively to team culture and process improvements.
• Maintain and update procedures, manuals, and registers.
• Ensure data accuracy in Ellipse and Microsoft Office systems.

About You

• Experience with Ellipse or similar contract administration systems.
• High-level proficiency in Excel, PowerPoint, and Word.
• Strong technical knowledge of building services and preventative maintenance.
• Proven ability to administer contracts and supervise field staff.
• Highly organised with excellent attention to detail.
• Understanding of procurement, work order management, and technical specifications.
• Strong communicator, able to handle enquiries and liaison effectively.
• Proactive, customer-focused, and a collaborative team player.
• Professional attitude with a commitment to workplace culture and continuous improvement.

Benefits

• Paying $68.22p/hr + super
• Exciting North Queensland opportunity!
• Initial 5-month Government contract with a potential to extend