The Opportunity

An exciting opportunity is available for an Executive Assistant to join the Office of the Chief Operating Officer and Chief of People, Planning and Governance team at Burnet!

In this role, you will play a key part in supporting two senior Executives with dynamic and wide-ranging portfolios. This position is critical in helping the Executives lead effectively and deliver on strategic initiatives across diverse operational and corporate functions. You will provide high-level administrative, communication and planning support while also contributing to strategic projects such as the establishment of the Australian Institute of Infectious Diseases and Burnet's People Strategy.

You will also:

• Manage complex calendars and communications to help prioritise Executive and team goals
• Coordinate meetings, travel, agendas, reports and correspondence
• Provide administrative support across finance, planning, legal, governance, people, IT, data strategy, risk and more
• Track budgets, manage reconciliations, and support project coordination and reporting
• Act as a key liaison with internal and external stakeholders, while fostering a high-performing and collaborative team culture

This is a full-time, ongoing position. You will have flexible working hours and some possibility of work-from-home option. Please refer to the position description here:

https://www.burnet.edu.au/Executive Assistant_PD_July 2025

Let's talk about you

The following criteria are essential requirements:

• Exceptional organisational skills and the ability to manage multiple priorities
• Excellent written and verbal communication skills and the ability to build positive relationships
• Proactive and responsive with strong initiative and attention to detail
• Proven problem-solving skills and the ability to work in a dynamic, fast-paced environment
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint)
• High level of discretion, integrity and ability to handle confidential information
• A collaborative team approach and a commitment to continuous improvement

The following are desirable but not essential:

• A relevant tertiary qualification or equivalent administrative certification

The Burnet experience...

We want you to have a successful and meaningful career at Burnet and are committed to providing a supportive workplace environment for all our people. You will be part of a collaborative culture where progressive leadership, innovation, respect, and excellence are valued. Join a team of talented individuals who are passionate about what they do - achieving a more equitable world through better health.

We offer:

• A monthly accrued day off for full-time staff
• 14 weeks paid parental leave - no qualifying period
• Additional long service leave - 17.3 weeks (minimum is 8.67) at 10 years of service
• Study leave
• Flexible working arrangements
• Generous salary packaging
• Opportunities for career and professional development

Who are we?

Burnet Institute is a leading Australian, unaligned, not-for-profit organisation passionate about social justice, equality and evidence-based research.

Burnet brings together a highly diverse skill base, with more than 400 staff and students working across cutting-edge research and projects to address some of the most relevant global health issues. Institute-wide interdisciplinary health programs - Disease Elimination, Health Security and Pandemic Preparedness, and Women's, Children's and Adolescents' Health - are at the heart of our work.

Whilst our headquarters is in Melbourne, Australia, we also have offices in Papua New Guinea and Myanmar, and are actively involved in research and public health programs throughout Australia, the Asia-Pacific region and Africa. Burnet is the only unaligned organisation in Australia that has dual accreditation with both the Australian National Health and Medical Research Council (NHMRC) and the Department of Foreign Affairs and Trade (DFAT).

Bring your whole self to work

At Burnet, we foster a diverse and inclusive culture. We want our people to feel like they belong and are free to be themselves at work. We have an active Gender Equity, Diversity & Inclusion (GEDI) Council that promotes equity across the Institute. Burnet holds an Athena SWAN Institutional Bronze Award from Science in Gender Equity (SAGE). If you have a reasonable adjustment or access requirement at any stage of the recruitment process, please email [email protected].

Sounds great! How do I apply?

Apply below and attach the following documents:

• Resume
• Cover Letter

Applications close at 11:59pm AEST on 03 August 2025, Sunday.

As part of our commitment to gender equity, we have included a question in the application process on gender. This allows us to monitor and report on gender in relation to our recruitment process.

Burnet is a child safe organisation. The successful applicant will be required to apply for a National Police Check and/or Working with Children Check. Current Australian working rights are required for all applicants.