About the role

Mater Bundaberg is looking for an Executive Support Officer to join the team on a Full-time and/or Permanent Part-time capacity.

The Executive Support Officer provides high-quality administrative and operational support to the Hospital General Manager and Corporate Affairs & Growth (“CAG”) team.

The Executive Support Officer coordinates the functions of the Hospital Leadership Support team to ensure adequate and consistent administrative and operational support is available to Hospital leaders.

Salary range: (MCA4) $45.81 - $50.46 per annum plus 12% superannuation and access to not-for-profit salary packaging up to $15,900 + access to many staff benefits!

What you’ll be doing

• Provide high-level administrative support, including diary management
• Research, compile and draft information for decision-making and presentations
• Prepare high-quality written correspondence and reports for distribution
• Organise and facilitate meetings, including agenda preparation, distribution of materials, and follow-up on action items
• Maintain a secure document management system for confidential files
• Exhibit excellent communication skills, including consultation, interpersonal interaction and negotiation
• Utilise advanced system applications for efficient secretarial and administrative support
• Act as key point of contact and coordination for Visiting Medical Officer (“VMO”) workforce
• Coordinate, extending to appropriate delegation, CAG and Foundation activities/functions locally (including Mercy Food Services, Mercy Linen Services and Corporate Services where applicable) as directed by relevant CAG stakeholders
• Assist with preparation of correspondence and distribution of information
• Authorise staff time and attendance records and applications in accordance with Mater delegations

About you

You will have experience in a similar role, ideally in a healthcare setting. You will also meet the below criteria:

• Qualifications in business administration, healthcare administration or related discipline
• Minimum of two years experience in a healthcare or hospital setting, preferably in a business support or related hospital support role
• Ability to promote the Vision, Mission and Values of Mater
• High level facilitation and influencing skills along with strong decision-making skills with the ability to set, manage and implement priorities
• Significant, proven experience of identifying, developing, establishing and maintaining strong relationships with both internal and external stakeholders
• Ability to create and develop collaborative work environments where trust, integrity and open communication are valued

Why join us?
Mater is Queensland’s largest not-for-profit healthcare provider, delivering exceptional care to nearly 700,000 patients each year across 11 (soon to be 12) hospitals. We’re leaders in healthcare, education, fundraising & philanthropy and research — and it’s our people who make the difference.

We’re looking for passionate individuals to join our team and help shape the future of care. At Mater, you’ll be part of a purpose-driven organisation that values innovation, compassion, and excellence.

• Increase your take-home pay with generous salary packaging options, including meal and entertainment benefits
• Grow your career with access to industry-leading training and professional development through Mater Education
• Wellbeing support through our Employee Assistance Program and on-site pastoral care teams
• Access a range of health and wellbeing services with a corporate discount on private health insurance
• Exclusive discounts across dining, retail, travel, accommodation (just to name a few!)
• Stay active with unlimited access to discounted gyms via the Fitness Passport program
• Join Queensland’s Largest and Most Innovative Not-for-Profit Healthcare Team.

Be part of something bigger. Make your move with Mater. #MAKEYOURMATERMOVE

Please note, we may contact applicants prior to the closing date, please do not hesitate to APPLY NOW!

Mater is committed to the wellbeing of their staff, and it is underpinned by our flexible and remote working policies.

Please Note: We will not require any support from Recruitment Agencies at this time and kindly request no contact is made. Only direct applications will be considered.

Mater Group is dedicated to creating a workplace that values diversity and inclusion. As an Equal Opportunity Employer, we welcome applications from individuals of all backgrounds and abilities. We believe in providing equal opportunities for all qualified candidates.

For more information regarding Reconciliation at Mater, please visit our Reconciliation webpage.