The Opportunity

An exciting opportunity is available for a Governance Officer to join the Legal team at Burnet!

In this role you will Support the Company Secretary in the delivery of company secretarial services for Burnet Institute's (?Burnet?) Board, sub-Committees, and Executive Council.

Deliver high-quality company secretarial and corporate governance support, facilitating Burnet's corporate governance processes and having responsibility for ensuring that the Board and Sub-Committee processes run efficiently and effectively.

You will also:

• Arrange and coordinate Board and Committee meetings and attendances.
• Assist in the preparation, review and circulation of Board and Committee papers, agendas, minutes and proposed resolutions.
• Administration and maintenance of the online Board portal (Diligent).
• Record declarations, conflicts of interest and treatment plans, gifts and gratuities in accordance with Burnet's policies and procedures.
• Ensure compliance with Burnet's Board and Committee charters, code of conduct and governance policies and procedures.
• Preparing and controlling the Annual General Meeting (AGM) in collaboration with the Company Secretary.
• Assist with the implementation of best practice corporate governance initiatives, projects, and policies.
• Maintain registers and review cycles and ensure requisite retention of documents and records.
• Ensure completion of regulatory filings and lodgements on a timely basis.
• Ensure adherence to Burnet's Constitution.
• Staying updated with relevant Australian legislative changes and rules associated with corporate entity management, advising Burnet accordingly.
• Assist the Company Secretary in ensuring compliance with statutory and regulatory requirements.

This is an Ongoing, full-time position with working from home options. Please refer to the position description here:

https://www.burnet.edu.au/Governance Officer_PD_July 2025

Let's talk about you

The following criteria are essential requirements:

• Minimum 2 years' experience in a corporate secretariate role, with solid knowledge of board governance, ASIC and ACNC requirements and Corporations Act compliance.
• Strong knowledge of Microsoft Office suite.
• Great attention to detail, organizational skills and ability to manage competing priorities.
• Experience working effectively with Boards and/or Board Committees and delivering outcomes collaboratively with the Company Secretary and members of the executive team.

The following are preferable/desirable but not essential:

• GIA, AICD or similar qualifications.
• Experience with Diligent Boards (or similar online portal).

The Burnet experience?

We want you to have a successful and meaningful career at Burnet and are committed to providing a supportive workplace environment for all our people. You will be part of a collaborative culture where progressive leadership, innovation, respect, and excellence are valued. Join a team of talented individuals who are passionate about what they do - achieving a more equitable world through better health.

We offer:

• A monthly accrued day off for full-time staff
• 14 weeks paid parental leave - no qualifying period
• Additional long service leave - 17.3 weeks (minimum is 8.67) at 10 years of service
• Study leave
• Flexible working arrangements
• Generous salary packaging
• Opportunities for career and professional development

Who are we?

Burnet Institute is a leading Australian, unaligned, not-for-profit, organisation passionate about social justice, equality and evidence-based research.

Burnet Institute brings together a highly diverse skill base, with more than 400 staff and students working across cutting-edge research and projects to address some of the most relevant global health issues. Institute-wide interdisciplinary health programs Disease Elimination, Health Security and Pandemic Preparedness, and Women's, Children's and Adolescents' Health are at the heart of our daily decision making. Harnessing our international and local field presence, our laboratories, and our mixed development and research cultures drives a greater focus on the most relevant health issues and achieves a greater impact as a result.

Whilst our headquarters is in Melbourne, Australia, we also have offices in Papua New Guinea and Myanmar, and are actively involved in research and public health programs throughout Australia, the Asia-Pacific region and Africa. Burnet is the only unaligned organisation in Australia that has dual accreditation with both the Australian National Health and Medical Research Council (NHMRC) and the Department of Foreign Affairs and Trade (DFAT).

Bring your whole self to work

At Burnet, we foster a diverse and inclusive culture. We want our people to feel like they belong and are free to be themselves at work. We have an active Gender Equity, Diversity & Inclusion (GEDI) Council that works to promote and improve gender equity, diversity and inclusion across the Institute, by developing and implementing strategies informed by both national and international best practice and staff input. Burnet holds an Athena SWAN Institutional Bronze Award from Science in Gender Equity (SAGE). If you have a reasonable adjustment, support, or access requirement at any stage of the recruitment process, we encourage you to let us know by emailing [email protected].

Sounds great! How do I apply?

Apply below and attach the following documents:

• Resume
• Cover Letter

Applications close at 11:59pm AEST on Sunday, 03 August 2025.

As part of our commitment to gender equity, we have included a question in the application process on gender. This will allow us to monitor and report on gender in relation to our recruitment process.

Burnet is a child safe organisation. The successful applicant will be required to apply for a National Police Check and/or Working with Children. Current Australian working rights are required for all applicants.