Join a High-Impact Leadership Consultancy That’s Changing the Game

The Guinea Group is a leadership and consulting organisation focused on building safe, high-performing teams and leaders who take responsibility, communicate with clarity, and lead with courage. We're seeking a Business Manager to become the backbone of our operations - someone who thrives on organisation, precision, and supporting a purpose-driven leader to make a bigger impact.

About the Role

This is a pivotal position in our growing business. As our Business Manager, you’ll work closely with founder Anton Guinea to manage the day-to-day running of the business, with a strong emphasis on executive support and efficient operations. Your core responsibilities will include:

Key Activities

Executive Scheduling & Calendar Management

Coordinate and proactively manage Anton's appointments, travel, speaking engagements, and project meetings.

Ensure time is aligned with priorities, with buffers for creativity and recovery.

Account Keeping & Financial Admin

Invoice creation and reconciliation.

Basic bookkeeping and Xero management.

Coordinating with our bookkeeper and accountant.

General Administration

Manage client onboarding, proposals, contracts, and follow-ups.

Maintain CRM/contact databases.

Handle inbox triage and correspondence support.

New & Current Client Contact

Be the first point of contact for potential clients — responding to enquiries, providing information, and scheduling intro calls.

Maintain relationships with current clients through check-ins, follow-ups, and logistical support before and after programs or workshops.

Ensure a professional, warm, and reliable experience at every stage of the client journey.

Project Coordination

Assist in the delivery of leadership programs and speaking engagements (e.g., collating workbooks, tracking progress).

Liaise with clients and suppliers to keep things moving smoothly.

Operational Oversight

Leading other office staff, as well as Virtual Assistants to achieve project deadlines.

Support strategic planning and help ensure key priorities are delivered.

Assist in business development processes, system improvement, and documentation.

About You

You’re organised, autonomous, and capable of juggling multiple priorities while staying calm under pressure. You enjoy making things run smoothly behind the scenes and love supporting someone else's success.

We’re Looking for Someone Who:

Has previous experience as a Business Manager, Executive Assistant, or Operations Coordinator.

Is tech-savvy and confident using tools like Xero, Google Workspace, Calendly, Zoom, and CRM platforms.

Communicates clearly, confidently, and professionally.

Has a proactive mindset - you spot problems before they arise and solve them without fuss.

Can work flexibly (and independently) while staying connected to the team’s purpose and rhythm.

Why Join The Guinea Group?

Make a real difference supporting leadership programs that change lives and cultures.

Work closely with a founder who values psychological safety, growth, and fun.

Flexible hours and location — we’re based in Gladstone but open to remote for the right fit.

Join a values-led, purpose-driven business that’s just getting started on its next big phase of impact.