About Us

We are a fast-paced FIFO based maintenance company dedicated to delivering exceptional support to projects across Western Australia. With a focus on mould remediation and site maintenance, our team values safety, reliability and integrity. We are currently seeking a proactive and organised Operations Administrator to join our small admin team based in Gnangara. Find out more about who we are and what we do at www.practicalms.com

Role Overview

As the Operations Administrator, you will be the central support for the regional operations team, working closely with the Area Manager and Operations Manager on a daily basis. You will be responsible for coordinating travel and accommodation for staff, maintaining scheduling accuracy, processing quotes and purchase orders, and supporting reporting and administrative functions across your assigned region.

Key Responsibilities

Scheduling:

Coordinate and maintain staff rosters for FIFO schedules and project timelines.

Contact tenants to arrange suitable dates for works.

Liaise with supervisors and team leads to ensure resourcing aligns with job requirements.

Travel & Accommodation Bookings:

Book flights, accommodation and vehicles for staff.

Manage changes or urgent booking needs as required.

Administrative Support:

Communicate with clients to maintain accurate chains of communication.

Support wider operations with ad hoc administrative tasks

Reporting & Documentation:

Prepare and maintain reports using information provided by the teams.

Liaise with the teams to ensure accurate reporting and documentation of works.

Quoting & Purchase Orders:

Raise purchase orders for suppliers and subcontractors.

Assist in compiling quotes for maintenance and construction projects.

Submit information to the accounts team for invoicing.

Communications:

Daily collaboration with the Area Managers and Operations Manager.

Communicate effectively with suppliers, contractors and internal staff.

What We’re Looking For

Required:

Minimum 2 years of experience in an administrative support role.

Strong Microsoft Office skills (Excel, Outlook, Word).

High attention to detail and time management skills.

Clear, confident communication style.

Desirable:

Experience in scheduling or resource coordination.

Familiarity with maintenance or construction project workflows.

Prior use of Xero.

Why Join Us?

Be part of a young, friendly and family oriented team

Full-time, stable role with room to grow.

Office location in Gnangara.

Opportunities for professional development and training.

Work with a company that values collaboration, initiative, and accountability.

Apply Now

If you’re ready to bring your admin and coordination skills to a thriving, high-energy operations team, we want to hear from you. Apply now with your resume and a brief cover letter outlining your relevant experience.