Are you an administration professional with an eye for detail and a strong customer service approach? Join our HR Operations team as an HR Administration Officer, providing a great experience for our employees.

About the Role
Kanda is seeking a meticulous and proactive HR Administration Officer to support our organisation's compliance and workforce management. Reporting to the HR Operations Manager, you will be instrumental in supporting certification tracking, onboarding, employee contracts and regulatory reporting. No two days will be the same as you provide high-level administrative support to both internal and external stakeholders.

This is a full-time opportunity to contribute significantly to our broader People Culture and Safety Department. This position can be based in our Capalaba or Ipswich office.

Key Responsibilities

• Compliance & Licensing Administration: Track, monitor, and administrate the expiry/renewal of mandatory certifications (Working with Children Checks/Blue Cards, NDIS Worker Screening Checks, AHPRA).
• New Employee Onboarding: Coordinate the onboarding process, including issuing contracts, confirming pre-employment checks, and enrolling in mandatory training.
• HR Systems & Data Integrity: Maintain accurate staff records in Employment Hero and other HRMS/legislative platforms, ensuring data integrity.
• Administrative Support: Manage email correspondence, record messages, and provide administrative assistance to the HR Operations team.
• Stakeholder Communication: Liaise with internal departments and external bodies regarding compliance and certifications.
• Award interpretation and queries: learn how to interpret awards and respond to general queries.

About You

• Demonstrated experience (minimum 2 years preferred) in administration, ideally within HR in the disability, aged care, child safety, or community services sector.
• Understanding of (or ability to obtain) legislative and licensing requirements relevant to the sector (Blue Card, NDIS, Aged Care, Nursing).
• Proficiency in software systems and confident with Microsoft Excel.
• Excellent communication skills and strong attention to detail.
• High-level organisational and administrative skills, with the ability to manage competing priorities.
• Commitment to confidentiality and professional conduct.
• Hold a current Working with Children Suitability Blue Card, NDIS Worker Screening Yellow Card & Class C Drivers Licence.

About Us
At Kanda, we’re more than a care provider – we’re a community. Backed by decades of experience, we deliver personalised support solutions that embrace the complexity of life. Our services span disability and NDIS support, children, youth and family services, aged home care, veterans’ care, and community nursing.

We are committed to fostering an inclusive environment where every individual can achieve their highest potential. Our team of compassionate professionals works collaboratively to ensure our clients receive the support they need to live fulfilling and independent lives.

We are always looking for passionate, talented individuals to join our team.

What We Offer

• A critical role in supporting compliance and workforce management within a growing national organisation.
• Opportunity to work across a diverse range of HR operational processes.
• A supportive and collaborative team environment.
• Commitment to professional development and continuous improvement.
• A workplace that embodies Honour, Empower, Achieve, and Respect.
• Flexible working arrangements – enjoy work-life balance.

Ready to make an impact in HR Operations? Click apply now!
To learn more about the role or to discuss it further, feel free to get in touch for a confidential conversation at [email protected]

We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures are respected and that a variety of perspectives are not only welcome – they are essential to our success.