Personal Assistant / Legal Secretary / Paralegal

📍Location: Prahran or Inner South East Melbourne (initially remote, transitioning to hybrid remote/in-office in 3–9 months)
🕒Flexible Role: Full Time
💼Salary: Competitive & commensurate with experience

About the Role

We are seeking a proactive and highly capable Personal Assistant / Legal Secretary / Paralegal to support a sole practitioner solicitor practising in Queensland, NSW, and Victoria, as well as assist with his company directorships. This flexible role offers the opportunity to work remotely initially, but to transition to a hybrid remote/in-office position in 3–9 months.

Key Responsibilities:

- Provide legal and administrative support across multiple jurisdictions.
- Independently carry out paralegal tasks and liaise with clients.
- Research, implement, and optimise systems, programs, and procedures to enhance business efficiencies.
- Manage personal and professional schedules, correspondence, and general administrative tasks.
- Handle client communications and maintain strong professional relationships.
- Offer personal and executive support to assist in legal and business matters, as well as personal tasks for the principal.
- Ensure time management, time reporting, and organizational processes are maintained effectively.

What We’re Looking For:

✔️ Experience as a Legal Secretary, Personal Assistant, or Paralegal, preferably in private legal practice.
✔️ Strong knowledge of legal procedures, terminology, and document management.
✔️ Ability to work autonomously with minimal supervision.
✔️ Excellent communication and interpersonal skills to liaise with clients and stakeholders.
✔️ Strong research and analytical skills to assist with legal and business-related tasks.
✔️ Proficiency in Microsoft Office, legal research tools, and practice management software.
✔️ Flexibility to attend in-person meetings with the principal as required, and to transition to a hybrid remote/in-office role in 3–9 months.

Why Join Us?

- Flexible working arrangement with initial remote setup, autonomy and independence.
- Transition to a hybrid in-office role in Prahran or Inner South East Melbourne in the near future.
- Competitive salary, based on experience and skills.
- Opportunity to contribute to the efficiency and growth of multiple businesses.

- Opportunity to shape your role toward either paralegal or legal support focus as the firm grows.

How to Apply:
If you are an experienced and self-motivated professional seeking a flexible and rewarding role, we’d love to hear from you!

Closing date: 4pm 21 July 2025, unless filled earlier.

Please note:

1. We are not accepting applications from recruitment agencies or third-party recruiters.

2. Applicants must be based in Greater Melbourne.