Building Management Coordinator

Permanent full-time role managing Council-owned building operations and compliance

Enjoy flexible work options, including RDOs and hybrid arrangements

Salary from $113,171.04 to $122,002.39 p.a. + 12% Superannuation (Grade J)

Make a Difference Where You Work

Willoughby City Council is seeking a proactive and experienced Building Management Coordinator to oversee the daily operations, safety, and compliance of Council-owned and occupied buildings. In this key role, you’ll manage building systems, ensure spaces are prepared and functioning for regular and after-hours use, respond to urgent maintenance issues, and ensure our facilities are safe, functional, and meet the needs of both staff and the community. With a strong focus on service and reliability, you’ll work across teams and suppliers to deliver high-quality building operations that support Council’s strategic goals.

Why Join Us?

Tangible Impact – Play a key role in keeping public buildings safe, accessible, and running smoothly

Diverse and Dynamic Role – Work across multiple sites with a variety of responsibilities, from compliance to contractor management

Supportive Work Culture – Join a professional, community-minded team with a collaborative approach

Growth and Development – Access training in compliance, building operations, maintenance systems, and workplace health and safety.

About the Role

As the Building Management Coordinator, you will:

Prioritise safety and ensure compliance across all managed buildings

Oversee building systems including access control, BMS, CCTV, HVAC and lighting

Conduct regular inspections to identify and resolve maintenance and compliance issues

Manage contractor performance for services such as lifts, car park access, and electrical systems

Plan for events and after-hours access, ensuring facilities are operational and secure

Monitor and manage building operations budgets and contractor costs

Support minor renovations and upgrades, from scoping to delivery

Deliver performance reporting on the condition, usage, and operations of managed buildings

What You’ll Bring

Qualifications or demonstrated experience in Building Management and systems

Proven knowledge of building systems (BMS, access control, CCTV, HVAC)

Strong contract and contractor management skills

Excellent communication and organisational skills with strong attention to detail

Ability to identify building issues and implement effective solutions

High-level proficiency in Microsoft Office (Word, Excel, Outlook)

Experience in administration, data entry, and records management with attention to detail

A proactive, team-oriented, and customer-focused approach

Current NSW Class C Driver’s Licence

Desirable:

Experience working in local or state government or similar public-sector environments

Familiarity with Technology One

Certificate in Workplace Health and Safety

How to apply

Visit https://www.willoughby.nsw.gov.au/Council/Working-with-us/Careers to apply or learn more including all about the range of benefits on offer at Willoughby.

For more information, contact Stuart Schramm, Property Manager, at [email protected] or on 02 9777 1058.

Applications should address all of the key responsibilities outlined in the Position Description.

Successful candidates will be required to undertake pre-employment screening including police and qualification checks.

Applications close: Sunday, 03 August 2025 at 11.30 pm

Please note recruitment activity may commence before the closing date.

At Willoughby City Council, inclusion, diversity and belonging are core to how we work and how we recruit. We are committed to building a workplace that reflects the diversity of our community – one where everyone feels respected, valued and supported to contribute fully. We welcome applications from people of all backgrounds, abilities and identities – including Aboriginal and Torres Strait Islander peoples, people with disability, culturally and linguistically diverse individuals, LGBTIQA+ communities, veterans, and people of all ages. If you require adjustments during the recruitment process, we encourage you to let us know. We are committed to ensuring an accessible, inclusive and barrier-free experience for every candidate.