We’re a locally owned group of businesses based across the Darling Downs, committed to delivering quality service while fostering a supportive and collaborative workplace. As our operations grow, we’re seeking a reliable and detail-oriented Office Administrator & Bookkeeper to keep our day-to-day admin and finances running smoothly for our group of car washes and agricultural operations.

As a key member of our team, you will be the heart of our operations, bringing your exceptional attention to detail, commitment to driving efficiency and streamlining administrative tasks while supporting our team and contributing to the growth and success of our business’s.

Your contribution will ensure our businesses operate efficiently and continue to thrive. This permanent part time role offers approximately 15-20 hours per week to start with a view to additional hours as the role grows. Flexibility with work hours is available and this role would suit school hours, and a mix of office based (located at Allora) and work from home. Experienced mature aged applicants are also encouraged to apply.

About Us
The Four Sons Group operate businesses across the Darling Downs. We pride ourselves on our commitment to exceptional service to our customers while fostering a supportive and innovative workplace. Your primary focus will be systemising and streamlining administrative operations in our group of car washes, and our agricultural operations.

We are a family run business committed to making a difference in our community and in the lives of our team and customers. Our diverse team are highly attentive to the individual experience we provide to our customers, and to the shared vision of service excellence. As we grow, we are seeking a dedicated office administrator who shares our values of teamwork, integrity and excellence to help us achieve our goals.

About the Role
This flexible part-time/casual role is ideal for someone who enjoys variety, structure, and independence. You’ll provide general administrative support and manage key bookkeeping tasks to support our leadership team and group of companies.

This role is a newly established position in response to our growing business needs. This dynamic role encompasses areas including financial bookkeeping, payroll processing and human resource support (as led by the business owner), alongside administrative tasks including email/communications management, reporting, office management and more.

You’ll bring your experience in administrative support and bookkeeping to make this role truly yours. Together with your high attention to detail and commitment to efficiency, you’ll be the driving force for streamlined administrative management and operations throughout our businesses. You are resourceful and thrive on creating structure, systems and efficiency.

You’ll be the bridge of excellence, ensuring that clients, suppliers, team members and community members that engage with our businesses experience a professional high-quality interaction. Your exceptional communication skills and desire to be involved in the varying aspects of business operations, place you in good stead to be the go-to person for our team and leadership team. You’ll be excited to develop, revise and implement company policies, procedures and processes and enjoy working with operational team to ensure successful on-site implementation.

You’ll see opportunities to not only streamline processes, but also continuously improve outcomes while adding value to our customers, team and suppliers along the way. Switching between tasks will be easy due to your ability to prioritise and project manage effectively. You’ll enjoy regular discussion/meetings with the owners to ensure continued prioritisation of tasks and management of your personal and the company’s KPI’s against strategic outcomes and 90-day plans.

Contributing to monthly and quarterly reporting through financial reports (Xero) and management reporting processes (company goals, operational targets) will be key to yours and the businesses successes. This is your chance to bring your broad administrative and financial skill set to a growing group of companies and make the role truly shine!

Key Responsibilities

Providing comprehensive office management and administrative support to the group of companies and leadership team

Managing communications, including scheduling, emails, correspondence and document management

Developing, revising and implementing company policies, procedures and processes within the office environment as well as in coordination with on-site operations team at our farm and car washes

Preparation of reports, documents, presentations and other materials as directed/required using various systems including Microsoft Office Suite, Canva, Xero and HR related systems

Undertaking financial reconciliation through Xero, as well as monthly financial reporting

Contributing to payroll processing and time sheet management/reporting as directed

Supporting human resources processes, including onboarding new team members, liaising with on-site team for rostering support, and maintaining employee records

Other tasks as directed/identified

What We’re Looking For

Proven experience as an office administrator/bookkeeper or in a similar dynamic administrative role

Strong organisational and time management skills, with the ability to prioritise tasks and work under pressure

Excellent communication and interpersonal skills, with the ability to build positive relationships with stakeholders at all levels

Proficiency in office software, inc. Microsoft Office suite, G Suite inc. Gmail & Google Calendar and Drive, Canva

Experience in bookkeeping, bank reconciliation, accounts payable/receivable, management reporting and Xero accounting system

Experience in processing payroll for a small team alongside timesheet reconciliation

Desire to lead and streamline HR processes, recruitment, HR operations, team onboarding and reporting

Ability to manage internal projects to assist in growing and scaling our business

Adaptable and flexible, with a proven ability to work independently and as part of a team

Discretion and confidentiality when handling sensitive information

What We Offer

Flexible hours and hybrid work from home opportunity alongside office-based work in Allora QLD

Competitive remuneration package commensurate with your experience

An opportunity to work closely with a supportive and forward-thinking leadership team

The ability to design your dream role within the scope of the business needs

A chance to make a meaningful impact in a growing group of companies

Ongoing professional development opportunities (we are committed to your ongoing learning and skills development)

A positive, supportive and collaborative work environment

To Apply
If you are an experienced and motivated office administrator & bookkeeper who is looking for an exciting new challenge, we encourage you to apply now.

Please send your resume including a cover letter detailing why you're the ideal candidate. Please note that applications without a cover letter will not be reviewed.