Events & Activation Coordinator – Sweet&Chilli Australia

Location: Waterloo, Sydney

Type: Full-Time

Sweet&Chilli is a leading global drinks agency at the cutting edge of drinking culture and culinary innovation. With offices in Sydney, London & LA, we collaborate with some of the world’s most exciting beverage brands to create memorable brand experiences through live events, activations and brand advocacy moments.

We’re on the hunt for an Events & Activation Coordinator to join our Sydney team. If you love hospitality, thrive in a fast-paced environment and have a passion for bringing events to life, this is the role for you!

This hands-on role covers everything from planning to execution with a focus on maintaining budgets, fostering relationships, supporting the senior team and delivering exceptional experiences.

Your responsibilities will include:

• Handling client enquiries and preparing quotes for drinks catering events.

• Coordinating small to medium-scale activations, including logistics, staffing & event execution.

• Rostering, briefing and managing event staff to ensure seamless activations.

• Assisting with event planning, set-up and on-site coordination.

• Maintaining the events staffing database and onboarding new event staff.

• Managing project budgets, tracking expenses & reconciling costs.

• Supporting the team with administrative duties and reporting.

• Building and maintaining relationships with clients, suppliers & brand partners.

What We’re Looking For:

• Hospitality management or events industry background

• Exceptional organisational skills and attention to detail.

• Excellent communication and relationship-building abilities.

• Strong IT proficiency (Word, Excel, PowerPoint, Keynote).

• Creative problem-solving skills and the ability to offer fresh ideas.

• Confidence in managing multiple projects in a fast-paced environment.

• Experience with rostering and coordinating casual staff is a plus.

• Flexibility to work evenings & weekends where required for event execution.

What’s in It for You?

• Work with some of the biggest global drinks brands.

• A creative and social office environment.

• An extra day of annual leave for your birthday!

Hours:

This is a full-time role. Due to client and event requirements, some evenings and weekends will be necessary.

Apply now and bring your passion for events to Sweet&Chilli!

If you’re ready to dive into a dynamic role with a fun and fast-growing agency, we’d love to hear from you!