This role is a remote role - anyone based in Australia or New Zealand is able to apply. Applications and inquiries about the role can be sent to [email protected].

Hi, we are Intopia!

We are a digital consultancy with a difference. We’re change makers. We believe everyone has a right to inclusive digital experiences. This is our purpose, our quest, the white rabbit we follow.

We do what we love, with people we like, to help make the world more inclusive. We place the user, regardless of their ability, at the centre of everything we do. We work to break down the barriers and make technology universally accessible.

About the role

We are on a quest for an executive assistant who is interested in being part of an organisation that wants to make change for the better. This is a remote role – anyone who is based in Australia or New Zealand is welcome to apply. The role is a 12-month full time contract, with potential to extend. What you would be doing in the role will vary but some of the key responsibilities will include:

Provide organisational and administrative support to the Directors and to the Intopia team

Maintaining diaries, scheduling and arranging meetings, actioning responses to enquiries and ensuring urgent matters are dealt with in a timely and professional manner

Drafting and preparing correspondence on behalf of the company

Helping with tasks such as, taking meeting minutes, initiating paperwork or invoicing, maintaining internal documentation and supporting regular reporting

Providing team support in areas such as recruitment logistics, onboarding coordination and maintaining team engagement activities

Carry out other related operational tasks as required to support a high-functioning, collaborative workplace helping deliver on initiatives aligned with Intopia’s strategic business objectives

About you

We are looking for people with interesting backgrounds who can add to the extensive experience of our team. That said we still need you to have certain key skills such as:

At least 5 years’ experience as an executive or personal assistant, or a similar role

Excellent organisational skills with a strong attention to detail

The ability to effectively prioritise and manage competing priorities

Have a proactive approach and be a self-starter

Be tech savvy with a strong background in administrative tools

Strong interpersonal skills and an ability to build strong relationships with internal and external stakeholders

Be confident working in a fast-paced and dynamic environment with a varied workload and multiple deadlines

Be a problem solver at heart with a genuine interest in learning by helping

Awareness of accessibility and disability is an advantage

Don’t meet every single requirement? At Intopia we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we still encourage you to apply. You may be just the right candidate for this role (or others we might be hiring for).

People with disabilities, women, Indigenous people and ethnic minorities are encouraged to apply. Preference will be given to applicants with lived experience of disability, experience working with people with disability and/or a demonstrated personal understanding of disability.

The salary for the role is $90,000-$105,000 per annum, plus 12% superannuation (subject to experience and location).

Why work with us?

We have an amazing team of people, each with a diverse range of expertise and experiences. Our team is still growing, and we are now the largest specialist digital accessibility team in Australia and New Zealand. We also have team members based in the United States and Canada.

We are a social enterprise who are committed to giving part of our profits to initiatives that support people with disabilities. We’re also a certified B Corp and proud supporter of the 1 percent pledge initiative. Our work provides positive social impact every day.

Our team is a little different. We know the force is strong and everything is bigger on the inside. We celebrate with glitter, and we know you can build anything with the right bricks.

We value people who:

love what they do,

think outside of the box,

can turn customers into fans,

are always learning,

give more then they take,

and always put people first.

Benefits

Remote first & flexible working hours and conditions

Optional co-working space

Professional development days throughout the year

2 paid volunteer leave days every year

Paid Annual and Personal Leave (amount location dependent)

Unlimited unpaid leave

Access to EAP

Monthly Team Days

Down the rabbit hole

If this role sounds like you, even if you don’t match all the requirements, then we want to hear from you! Apply today by sharing your resume, cover letter and answers to the three questions below. Please attach your answers to your cover letter. You will need to answer all three questions for your application to be considered. We don’t need war and peace just a few paragraphs so we can get to know you better.

Q1: What’s one process you’ve helped make efficient in a current or past role, and what impact did it make?

Q2: Tell us what you've been reading or listening to recently. For example what book would you recommend or what's your favourite TED talk?

Q3: Why do you want to work for an organisation like Intopia?

Have questions about the role? You can send them by e-mail to [email protected]. Agencies please do not contact us or send applicants to us.