Executive Assistant (Governance) - ASAP Start - 4 Months Initial - $65-$70 Per Hour

A dynamic not-for-profit organisation is seeking a proactive and highly organised Executive Assistant to join ASAP. This role will provide flexible and effective administrative support to the Company Secretary and Assistant Company Secretaries. This role is pivotal in supporting governance functions, Board and Committee operations, and broader executive coordination. Experience as an Executive Assistant in a corporate environment is highly regarded.

Key Responsibilities:

Provide high-level executive assistance including diary and travel management, meeting coordination, expense processing, and document preparation.

Support Board and Committee meetings through document formatting, proofreading, SharePoint and Diligent uploads, and liaising with stakeholders.

Assist in the creation of visual governance documents such as workplans and calendars.

Coordinate logistics for Board events, site visits, director travel, and catering.

Maintain governance records, manage confidential documentation, and support document signing processes.

Collaborate with other executive assistants to ensure seamless administrative coverage and process improvement.

Provide back-up support to the CEO’s Executive Assistant as required.

About You:

Experienced in supporting senior executives and Boards, with strong stakeholder management skills.

Knowledge or exposure to Governance within a business

Highly proficient in Microsoft Office, Diligent Boards, and document management systems.

Strong attention to detail, excellent organisational skills, and ability to manage competing priorities.

Comfortable working independently and collaboratively in a fast-paced environment.

Experience in ASX Top 200 company would be highly desirable, or within a legal, governance or similar environment

Requirements:

Relevant qualifications or equivalent experience in administration.

Willingness to travel interstate and undertake employment checks as needed.

Current driver’s license.

Understanding of issues affecting socially disadvantaged groups is an advantage.