About the Business:

Building Solutions Brisbane is a successful small-medium Construction and Concrete Remediation Specialist Contractor, which was established in 2007. We provide a vast range of services across the Building, Construction, and Rehabilitation Industries.

We have experienced exponential growth and have tripled our turnover in the last three years. As a result, an exciting opportunity now exists for an additional office administrator or office manager to join our successful team and evolving business.

About the Role:

You will be responsible for ensuring the efficient and smooth operation of the office. This includes managing administrative systems, liaising with staff, and handling various operational tasks for the business.

Key Responsibilities:

Reporting to the Construction Manager and Director, your responsibilities will include but not be limited to:

Office Management - filing, stock taking, Managing office supplies and equipment

Operational Coordination - Managing office facilities and maintenance. Handling communication and correspondence. Organizing meetings and events

Administrative Management: Overseeing office budgets and expenditures. Managing records, accounts, and databases. Developing and implementing office systems and procedures.

Ensuring compliance with health and safety regulations, and ISO standards

Element of HR with regards to managing uniform and PPE allocations, vehicle management, wages, timesheets, new starter forms etc

Working closely with the Project Managers on each project. Assisting with purchasing, quoting, pricing and then assist throughout the project until final invoice and finishing of the project

Produce purchase orders and quote numbers

Quotation requests and management thereof from suppliers and sub-contractors

Assisting with compiling tender submissions

Assist the project team in managing project cost control

Liaising and building strong working relationships with our clients, staff and suppliers

Strategic Planning: Contributing to the planning and review of office services. Identifying areas for improvement and implementing changes

Essential Skills and Qualifications:

At least three years' experience in an office role preferred

Strong organizational and time management skills

Excellent communication and interpersonal skills

Energetic, motivated, excellent communication skills

Strong attention to detail

Ability to multitask, with the ability to prioritise work accordingly, and work unsupervised as needed

Proficiency in relevant software and technologies such as office word and excel. Xero experience would be beneficial

Problem-solving and decision-making abilities

Interested in joining our office team? Submit your CV