Join a growing fire services contractor with a reputation for quality and innovation.

With our continuing business growth and successful delivery of major projects, Pyrologic Fire Services is seeking a proactive and experienced Administration Manager to lead our head office administrative operations in Sydney Olympic Park.

This is a pivotal, full-time role ideal for someone with a strong background in office administration, invoicing, receivables management, and contract administration. Experience in construction or subcontracting environments is highly desirable.

About Us

Pyrologic Fire Services is a fast-growing, medium-sized contractor specialising in the design, installation, and servicing of fire sprinkler systems, hydrant and hose reel systems, fire extinguisher, and plumbing systems. With a team culture focused on excellence, safety, and long-term relationships, we deliver high-impact fire protection solutions across NSW.

About the Role

As our Administration Manager, you’ll be responsible for the efficient running of office and financial administration, directly supporting our project teams, site staff, and management. You’ll lead our small but dynamic admin team, drive system improvements, and ensure compliance with contracts and invoicing processes.

Key Responsibilities

Oversee day-to-day office admin functions and internal coordination

Manage and streamline invoicing, receivables tracking, and project billing

Maintain accurate client and supplier records; follow up on outstanding accounts

Coordinate and monitor contract administration, including compliance documents, registrations, and subcontractor agreements

Assist with payroll preparation and liaise with the finance team on job costing

Develop and maintain internal systems, procedures, and office policies

Provide general executive and project support across the business

Supervise a small team of admin staff and ensure deadlines are met

What We’re Looking For

Proven experience in office administration or admin management (3+ years preferred)

Strong understanding of invoicing, accounts receivable, and contract admin workflows

Excellent computer skills—MS Office essential; MYOB or Xero experience advantageous

Exceptional organisational skills and attention to detail

Clear communication and a confident, proactive approach

Construction, building services or trade-based admin experience (desirable)

Certificate IV or higher in Business Administration, Finance, or a related field (preferred)

What We Offer

Competitive salary package and annual performance review

Flexible work arrangements negotiable after probation

Work with a respected, high-performing team

Professional development and upskilling opportunities

Centrally located in Sydney Olympic Park / Gladesville

Long-term role in a growing business with real career pathways

Join a company that values initiative, reliability, and teamwork.

To apply, submit your resume and a short cover letter outlining your relevant experience and why you’re a great fit for the Pyrologic team.