Career-Minded Administrator Wanted! | Customer Support & Scheduling Co-ordinator

Join a collaborative team shaping the future of energy solutions!

If you’re a detail-driven administrator with around 2–3 years of experience and a passion for building a career in administration, this could be the role you’ve been waiting for, or maybe you have had a career and are looking to return part time to rebuild, we are looking for a minimum of 24 hours a week, could be across 5 days or 3 full days. We are readvertising this role and previous candidates need not apply.

At Prospecta Utilities, we’re looking for someone who doesn’t just do admin—they love admin. You thrive on structure, are a critical thinker, are confident with Excel, and enjoy refining systems to make things run better. You’re the type of person who’s quick to pick up new platforms, communicates clearly, and takes pride in staying organised, accurate, and proactive.

This is not just another admin job—it’s a genuine opportunity to grow your career in a purpose-driven business making a real difference in Australia’s energy and communications future.

Who We Are

Prospecta Utilities, part of the GemLife Group, plays a pivotal role in supporting Australia's most respected over-50s luxury lifestyle resorts. As the energy and communications arm of the business, we’re leading the way in delivering innovative, sustainable utilities solutions across multiple sites and states.

Our team is supportive, agile, and passionate about doing things well—and we’re looking for someone who shares that mindset.

About the Role

As our Customer Support & Scheduling Co-ordinator, you’ll be the glue that holds it all together, supporting our project managers, field staff and contractors with day-to-day coordination, client communication, and system admin. You’ll keep everything ticking and help us keep lifting the bar. This could be a part time role across 5 days or 3 days per

You’ll be responsible for:

• Coordinating daily schedules and job creation in Simpro
• Supporting field staff with calendar, training, and leave management
• Onboarding new team members and maintaining training records
• Handling client communication and admin for service jobs, invoices and queries
• Managing inbox and phone enquiries with professionalism and care
• Assisting with financial tasks—POs, invoicing reviews, and weekly reporting
• Helping identify and implement improvements to systems and processes

You’ll Bring:

• Around 3+ years of experience in admin or coordination roles
• Strong skills in Microsoft Office—especially Excel and Outlook
• Quick thinking, strong organisation, and attention to detail
• Great communication skills (written and verbal)
• A positive, can-do attitude with a desire to grow and evolve
• Bonus: Experience with Simpro or service coordination systems, if not a real aptitude to learn.

Why Join Prospecta?

• Career potential: We're growing, and so can you
• Supportive culture: Be part of a tight-knit team that values what you bring
• Purpose-led work: Contribute to projects that make a difference
• Variety: No two days are the same in this dynamic and evolving space
• Salary: Would be between $55-70,000 FT – dependant on experience.

Please APPLY NOW with a resume and a cover letter, addressed to Nicola, sharing why this role appeals to you and why you believe you're the perfect fit for this position!