About the Role

The Board Support Officer will work with the Board Secretary to support the Games Independent Infrastructure and Coordination Authority’s Board and its Committees.

As the Board Support Officer, you will work closely with the Board Secretary to ensure the effective functioning of the Board and its Committees including the coordination of meetings, meeting logistics, development and timely provision of Board papers, actions and decisions registers, travel, and correspondence management.

In this dual support role, you will also provide a full range of high-level executive and administrative support to the Chair and Board Directors and provide additional assistance to the Board Secretary as required.

The role requires flexibility, including the availability for work outside standard business hours to accommodate board meetings and deadlines.

The role is fast paced and operates in a complex, high-profile and often changing environment.

In joining the Authority, you will join a team of hard-working professionals, dedicated to preparing Queensland for the 2032 Olympic and Paralympic Games.

The salary on offer is between $115,000 and $125,000 per annum commensurate with experience, plus 12.75% superannuation. This is a full-time, maximum-term role for 5 years (with possibility of extension).

About the Authority

The Games Independent Infrastructure and Coordination Authority (GIICA) is laying the foundations for the 2032 Olympic and Paralympic Games and beyond.

Hosting the world’s largest sporting celebration is a privilege that will define Queensland for the rest of the 21st century, driving economic growth, sustainability, connectivity, and healthier, more-inclusive communities.

GIICA will deliver 17 new and upgraded venues, from Brisbane’s Main Stadium to key sporting infrastructure across the state.

We are building a legacy that transcends the Games, transforming Queensland to ensure we thrive on the world stage showcasing our vision, culture and lifestyle.

GIICA is committed to delivering exceptional service and accelerating our state's transformation by bringing together communities, industries and governments.

We are ensuring every project we deliver for the world's largest sporting celebration is making a transformational difference to the Queensland community.

About your Responsibilities

Provide a central coordination point for the Board and its Committees, including managing the incoming correspondence for the Board, the Board Secretariat mailbox and the quality assurance and distribution of briefing materials and meeting papers.

Provide executive administrative support to the Chair and all Board Directors including diary management, meeting logistics and travel arrangements.

Coordinate, draft and quality assure Board papers, ensuring they are circulated within agreed timeframes.

Creation and maintenance of key stakeholder registers and email distributions lists related to Board secretariat functions.

Maintain best practice and application of Board policies, procedures, processes and systems for the effective operation of the Board and its Committees.

Communicate and coordinate actions and decisions of Board and Committee meetings, including record keeping, minute taking and ensuring progress against actions is monitored.

Contribute to GIICA’s annual report and performance reporting.

Act as primary coordinator for Board-related records into the Authority’s record management system.

Act as the administrator for Diligent Board Management software.

About You

Demonstrated experience working with Boards and providing executive administration support. An understanding of governance requirements will be highly desirable.​

Well-developed written and verbal communication skills and the ability to build and maintain strong relationships with a complex and senior network of stakeholders.

A passion for accuracy, using your keen eye for detail, including accurate and timely record keeping. ​

Highly organised, with the ability to influence others to ensure deadlines are met.​

Enjoys establishing processes and systems and is experienced working in an ambiguous and complex environment and can be responsive and flexible to changing priorities and needs.​

Demonstrates discretion and maintains strict confidentiality, ensuring that sensitive information is handled with integrity and in accordance with organisational protocols.

Demonstrated ability to assess complex issues and provide well-reasoned recommendations that align with governance principles and consider potential reputational risk.

Ability to adjust work schedules to meet the requirements of the board including working outside standard business hours as needed.

About our Workplace

We are inclusive. We are committed to building an inclusive culture that respects and promotes human rights and diversity. We foster a respectful workplace culture that is free from all forms of harassment, workplace bullying, discrimination and violence. We are an inclusive, equal employment opportunity employer. We encourage applicants who represent Aboriginal and Torres Strait Islander peoples, all genders, ethnicities, ages, languages, sexual orientations, and people with disability or family responsibilities to apply.

We are solutions focused. Our work is fast paced and often complex. Decision making, problem solving and dealing with ambiguity are key components of what we do. Our team’s ability to assess risk and apply sound judgement is critical to our success.

We are agile. As a newly formed independent statutory authority, our team can help establish tailored best-practice processes and contribute to our state’s future. Team members’ roles and responsibilities may evolve over time. Our team’s willingness to be agile and undertake any work that may reasonably be expected is critical.

We offer unique experiences. The work we do is unique and a once-in-a-lifetime opportunity. With professional development opportunities embedded in what we do, our workforce can grow skills and capabilities on the journey with us.

How to apply

Please submit:

Your current CV

1 page cover letter outlining your relevant experience in similar roles, and how you believe you are the right person for this position.

Applications close Monday 14 July 2025 at 5pm AEST. Please note applications will be reviewed and shortlisted week commencing 21 July 2025.

For any queries regarding this role, please contact [email protected] (however all applications must be received via seek.com.au).

Join the Authority and take this once-in-a-lifetime opportunity to help create a more inclusive, sustainable and connected society – all because we are hosting the Games.

Additional information

Applications from candidates with full working rights for the full duration of the appointment will only be accepted. Visa sponsorship is not available for this role.

A probationary period of three months will apply.

There are no mandatory conditions or qualifications for this position.

Applications remain current for 12 months and may be considered for identical or similar vacancies.

Successful applicants will be required to undergo pre-employment checks as part of our recruitment and selection process, which may include the following:

Criminal history check

Evidence of your right to work in Australia

Disclosure of any previous serious disciplinary action taken against you.

Disclosure of any employment as a lobbyist (must be provided within one month of taking up the appointment).

Your personal information will be held securely and accessed only by those directly involved in the recruitment process. Information obtained through employment screening is treated confidentially and will only be used to assess your suitability for employment with us and your contribution to our diverse workforce.