Join Our Team as Administrator – Subsidies of Gold Valley Group

A rapidly growing integrated mining and logistics corporate group invites an experienced Administrator to join our team. We offer competitive compensation, comprehensive benefits, and opportunities for professional growth and development in a thriving industry.

Key Responsibilities

Coordinate and maintain accurate project documentation, including contracts, registers, compliance records, and correspondence.

Manage and maintain an efficient office filing and document control system (electronic and physical), ensuring all records are current and easily accessible.

Schedule and coordinate meetings, appointments, training sessions, and travel for project personnel, both on-site and at head office.

Handle incoming emails, correspondence, and information requests, ensuring timely and professional communication across stakeholders.

Act as a key liaison between the project site and head office teams regarding staff logistics, and general coordination.

Support timesheet processing, attendance tracking, and payroll liaison to ensure accurate and timely submissions.

Assist with the preparation of project reports, dashboards, presentations, and briefings for internal and external stakeholders.

Monitor and file compliance-related documentation (e.g inductions, training records, safety registers) to meet audit and project requirements.

Track supplier invoices and assist with general expense reporting and reconciliation tasks.

Provide administrative assistance to project leaders and contribute to continuous improvement of administrative processes and systems.

Manage version control of controlled documents such as procedures, drawings, and manuals.

Format and proofread documents, memos, and site communications before distribution.

Maintain confidentiality and discretion in handling sensitive project and personnel information.

Professional Qualifications

Previous 3-5 years’ experience in a similar role

Strong Microsoft Office skills

Excellent time management and organisational skills

High attention to detail

Ability to communicate at all levels

Highly experienced at prioritising tasks

Proven experience managing a varied workload

Able to work and strive in a team environment

Adapts well to change and fast-paced projects