At Collarts, our Vocational Education and Training (VET) programs empower learners with essential foundation skills and industry-relevant knowledge, creating a strong stepping stone into future academic and career success. Through hands-on learning and real-world experience, students gain the courage, creativity, and mastery needed to transition into higher education seamlessly. By building a solid educational foundation, we equip our students with the tools to thrive, innovate, and shape their futures in the creative industries.

The Program Administrator is a crucial team member of our VET team; responsible for providing administrative and educational support to ensure the smooth operation of VET courses and enhance the learning experience for students.

About us:

Collarts (and its predecessor Ausmusic) began more than 30 years ago with three programs, a handful of students and a small team of dedicated lecturers. Our foundation disciplines were music and audio – a proudly rock and roll start to life.

Operating as Collarts from 2010, today we teach more than 2,000 students from over 30 countries in 4 campuses and 50 high schools. We offer 24 degree programs, 5 vocational certificates and we’re ranked #1 for QILT student engagement for creative industry providers in Australia. We welcome international students from more than 30 countries and host exchange students from China, Germany, France and the USA.

We have some of the brightest minds in industry across all disciplines: ARIA award winners, renowned playwrights, actors and comedians, leading film and screen directors, DOLBY Atmos practitioners, recognised music producers and sound engineers, design and animation award winners, and some of the most experienced and respected event and entertainment academics in Australia.

In 2024 we launched a new Strategic Plan, Creativity on Purpose, with goals focused on reach, engagement, sustainability and quality. The plan represents an inflection point for Collarts, as we find new audiences, launch new online and postgraduate products and work towards University College status. It’s the perfect time to join the team: welcome to Australia’s best creative education community.

The role:

We are seeking a Program Administrator (VET) to join our collaborative team. Working within a small team, this is a pivotal role in supporting the delivery, compliance, and quality assurance of the Vocational Education and Training (VET) programs through exceptional administration. The position ensures learning resources, assessments and relative compliance documentation (policies and procedures) are current. Additionally, the role develops and nurtures positive relationships with auspice schools and trainers and coordinates workshops and inductions in support of delivery of the VET program.

Given the nature of the role, the Program Administrator will need to be a self-starter and operate with a high degree of autonomy and confidence. They will represent Collarts policies, processes, systems and services to the VET community of students and staff, becoming the operational face of Collarts for key administrative periods and being available via phone or Teams for support during the remainder of the academic year.

The role outcomes:

Maintain strong and professional relationships with trainers, partner schools, and stakeholders

LMS and SMS updates, including SMS and LMS integrations are completed with required timeframes

Resources, assessments, and compliance documentation remains contemporary and accessible

Achieve compliance with RTO standards, internal procedures, and audit readiness

All VET enquiries are responded to in a timely manner

VET Team is effectively supported by the role

We are looking for someone who has:

A qualification at a Certificate IV or higher within the Creative arts industry

A Certificate IV in Training and Assessment (TAE40122 or equivalent)

Minimum two years’ experience in a similar role within an RTO environment

Strong understanding of the VET sector, including compliance requirements and best practices

Knowledge of VET and VDSS sector standards and compliance

Experience working with VETtrak SMS

Proven ability to manage relationships with diverse stakeholders

Experience in resource development, assessment validation, and policy reviews

Excellent organisational and time management skills, with the ability to meet tight deadlines

High-level communication and presentation skills for facilitating workshops

Proficiency in data entry, monitoring, and maintaining records with accuracy

Commitment to supporting student success and enhancing the educational experience through contemporary improvements

Experience supporting VET creative arts qualifications via Auspicing, third party and direct delivery

Familiarity with assessment design, mapping, and validation processes

It's a bonus if you have:

Experience using Canvas as a LMS

Advertising closes: 5pm AEST Friday 11 July 2025

As shortlisting will commence immediately, we reserve the right to close this recruitment earlier than the stated closing date. You must have the legal right to live and work in Australia to apply for this role plus obtain a working with children check. For a confidential discussion please contact Cherie Wright, [email protected].

For a copy of the position description and perks of working at Collarts click here: https://www.collarts.edu.au/about-us/careers-at-collarts/

At Collarts we are committed to a workplace that celebrates the rich heritage and contributions of our First Nations peoples. We encourage and welcome applications from our First Nations individuals, recognising the unique skills, perspectives, and knowledge they bring to our team. Join us on our journey toward a more inclusive future!