We are seeking a dedicated and highly organised Senior School Administration Assistant our City campus team. This part-time position (0.6 FTE, with flexibility across 5 days) plays a vital role in supporting the smooth, day-to-day operations of the Senior School.

Reporting to the Head of Senior School – City, the successful candidate will provide high-level administrative and organisational support, ensuring the delivery of efficient and professional service across a range of school activities.

Main responsibilities:

Administrative Support

Provide high-level administrative assistance to the Head of Senior School, including diary/email management, meeting coordination, correspondence, and document preparation.

Support internal communications, manage digital tools (e.g. Synergetic, EduApp, Humanitix), and coordinate room bookings and calendars.

Cover Reception and undertake other duties as required.

Student, Staff, and Family Engagement

Act as a central point of contact for enquiries from students, staff, and families.

Monitor attendance and escalate issues, maintain accurate records, and assist with subject selection, enrolments, and orientation activities.

Coordinate staff/student rosters and assist with bookings via myProgress and other platforms.

Event and Logistics Coordination

Plan and deliver school events and activities, including materials preparation, RSVP management, and on-the-day logistics.

Organise transport, campus tours, skills testing, and other logistical needs across the school year.

About You:

Experienced in senior administrative and PA roles, with strong digital literacy and advanced skills in Microsoft Office

Highly organised, proactive, and detail-oriented, with excellent time management and a solutions-focused approach

Clear and professional communicator with sound judgement and strong stakeholder engagement skills

Background in educational settings with proficiency in platforms such as Synergetic, Office365, Humanitix, Funnel, and EduApp

Confident in supporting individuals from culturally and linguistically diverse backgrounds.

If this sounds like you, we encourage you to apply to join the team at Haileybury where we aim to create a supportive culture and learning environment that fosters both academic achievement and personal growth for our staff and students.

About Haileybury:

Haileybury’s vision is to be recognised as a great world school. Our mission is to deliver an exceptional educational experience that fosters the growth of each student through leading teaching and learning programs, a wide array of opportunities, within a culture of high expectations, empowering students to excel.

Everything we do is centred around the Magenta Principles, striving for and achieving more than expected. Our Principles support and shape this in our daily work:

Every student matters every day.

Every staff member matters every day.

Effective practices support sustainability.

One inclusive community.

Haileybury offers a flexible, diverse and inclusive workforce. We’re focused on embracing change and celebrating and nurturing our people.

Why work for us?

Ongoing professional and personal development.

Excellent on-site facilities, grounds and working environment.

Employee leave benefits such as paid parental leave and additional personal leave.

Employee Assistance Program (EAP).

Various financial benefits to employees through discount partnership programs and salary packaging options.

Want to find out more?

To view the position description and/or apply, please click on the “Apply Now” button to be redirected to our online recruitment portal.

For all inquiries, please contact the People and Culture Team via [email protected].

Applications close; 10:00 am, Monday, 30 June 2025.

Interviews may be conducted prior to the application closing date.

Please note that successful applicants must have the right to work in Australia, National Police Check and Working With Children Check.

Haileybury is committed to the protection and the promotion of a culturally safe and supportive working environment for diverse communities. The successful applicant will be required to satisfy child protection screening, and adhere at all times to the school's Child Safety and Wellbeing policy, (https://www.haileybury.com.au/policies).

Haileybury is an equal opportunity employer. We celebrate diversity and creating an inclusive environment for all employees. We welcome applications from people of all backgrounds, including Aboriginal and Torres Strait Islander people.