• Temporary HR Administration Assistant | $35/hour | 25 hours per week (Monday to Friday, 9am–2pm) from 25th August 2025 to 13th March 2026. Two weeks closure over Christmas.

• Real, hands-on HR experience supporting a 50-person team alongside our HR Coordinator

• School-day hours with block shifts and a stable, family-friendly schedule

• Gain exposure to performance meetings, payroll systems, onboarding and digital platforms like Xero and OWNA

• Direct access to an external HR consultancy for expert support and upskilling

• Opportunity to build leadership capabilities in a supportive, team-focused environment

About Us:

Are you ready to gain real-world HR experience and make a genuine impact in a dynamic, people-first organisation?

At EJ Kids’ Care, we do more than provide Before and After School Care and Vacation Care for primary school-aged children - we’re a large, vibrant service that puts just as much care into supporting our incredible team of educators and staff as we do into enriching the lives of the children we care for.

Proudly managed by the Eagle Junction State School Parents and Citizens Association and supporting up to 270 children daily, our service is powered by a committed team of over 50 staff. Behind the scenes, our Operations Team works tirelessly to ensure the service runs smoothly - and now, we’re looking for an Assistant Human Resources Coordinator to step into a temporary but pivotal role, supporting the HR function while our Service Manager is on maternity leave.

This is an unmissable opportunity to join a tight-knit two-person HR team and gain hands-on, high-impact experience across all aspects of employee management. You’ll work closely with our Human Resources Coordinator to provide support and guidance across our full staff team - and your contributions will matter.

What Our Team Says:

“I have worked in the early childhood industry for over 20 years and have found this Service to be the best I have been employed at. The Service is run efficiently with staff knowing the roles/areas they will be in every day. Inclusion is quite evident at the Service and all families are warmly welcomed.” – Fran, Educator.

“EJ Kid's Care is the best workplace I have ever worked in. The workplace is the most healthy, positive, supportive and collaborative workplace I have ever been a part of. The team are all incredibly welcoming and have the kid's and other staff members best interests at heart. I love coming to work every day and everyday I know my team has my back.” – Beth, Educator.

“I have loved working at EJ Kids’ Care as the team have been nothing but welcoming and inclusive. There is always somebody willing to answer my questions and point me in the right direction!" – Katie, Educator.

“I’ve been here for nine years. Working with the kids and staff, I can’t think of anywhere else I’d rather work. My favourite part is getting to know the kids through all the different activities I get to do. We have a good group of staff!” – Rachel, Educator.

What you’ll be doing:

As our Assistant Human Resources Coordinator, you’ll work alongside our HR Coordinator and Operations Team to support a diverse staff of 50 in a busy, people-focused environment. This is a rare opportunity to gain true behind-the-scenes HR experience, with direct exposure to the systems and processes that keep a large, high-performing team running smoothly. Your responsibilities will include:

Taking minutes for staff-related meetings and gaining insight into how we run check-ins, performance meetings, conflict of interest discussions, and more - building your confidence in professional HR processes.

Maintaining up-to-date staff records, including proof of study, CPR/First Aid/Anaphylaxis/Asthma training, Blue Cards, and Child Protection certificates, as well as staff medical and emergency contact information for internal systems and the staff phone list.

Auditing staff display boards and ensuring essential information is current and clearly accessible to the team.

Tracking and supporting staff training, managing schedules and enrolments to ensure compliance with required qualifications and timeframes.

Supporting payroll processing on the back end, including reviewing timesheets, flagging inconsistencies, and preparing documentation for account processing.

Assisting with comprehensive staff onboarding, helping new team members get set up in our systems, Xero, OWNA, and internal communication platforms and ensuring a smooth, professional welcome experience.

Having direct access to our external HR consultancy, enabling you to seek guidance, clarification, and best-practice resources as you grow in your role and contribute to our team culture.

Skills and Experience:

· Strong administrative and organisational skills, with the ability to manage documentation, records, and digital files accurately and efficiently.

· Excellent written and verbal communication, including note-taking, professional email etiquette, and respectful interpersonal communication.

· High attention to detail and the ability to confidentially handle sensitive information.

· Competence with basic digital tools (e.g. Microsoft Office or Google Workspace) and a willingness to learn new platforms like Xero, OWNA, and internal communication tools.

· A genuine interest in human resources, people management, and workplace culture.

· A collaborative, team-oriented mindset, with the ability to take initiative and follow through on delegated tasks.

Qualifications

• Ideally studying or recently completed a relevant Human Resources qualification

Hours and pay

This is a temporary part-time role, offering 25 hours per week, scheduled across Monday to Friday, 9:00am to 2:00pm. While our Centre operates outside these hours to support children and families, this role is designed to fit within school-day hours, ideal for those seeking a stable and consistent daytime work schedule.

Our operating hours are:
Term Time: 7:00–8:45am and 2:45–6:00pm
School Holidays (Vacation Care): 7:00am–6:00pm

You’ll be working closely with our HR Coordinator and Operations Team in a non-contact capacity during core business hours, ensuring you have a meaningful role with plenty of opportunities for growth - all while maintaining a strong work/life balance.

This role is $35.00 per hour with annual leave and sick leave accrual.

Applications from Aboriginal and/or Torres Strait Islander peoples will be highly considered.

Please note -only those candidates successful in obtaining an interview will be contacted.