Who we’re looking for

We're seeking a dynamic, highly organised administrator who thrives on structure, logic, and getting things done. A natural problem solver, you anticipate needs before they arise, bring order to moving parts, and consistently deliver high-quality work.

You notice the small things, love a checklist, and you’re the kind of person who doesn’t just keep things ticking—you elevate how they run—striking the balance between focused execution, multi-tasking and providing friendly, professional support.

You’re a team player who contributes to the bigger picture, while confidently owning your responsibilities. Self-directed, reliable and driven, you’re able to work autonomously, be accountable for your own tasks, and look for ways to lift the standard—even when no one’s watching.

About the role

Working directly with the business owner, you’ll play a key role in delivering operational and administrative assistance across a variety of internal functions, with the occasional creative project. This role is ideal for someone who wants to make a meaningful impact in a small, values-driven team—where your initiative, management and contribution will be central to our success.

Your responsibilities will include:

High-level involvement to ensure smooth day-to-day operations

Sales administration support including CRM management, scheduling meetings, managing calendars, and handling follow-up tasks

Client liaison, onboarding, and providing ongoing care to our clients

Supporting workshops and events, including coordination and logistics

Collaborating on process and system improvements

Maintaining internal registers and digital file management to ensure accurate and up-to-date records

Personal assistant tasks such as booking travel and coordinating itineraries

This is a varied role that suits someone comfortable navigating changing priorities and responding flexibly to the evolving needs of the team and our clients.

About our business

We’re a small, privately owned coaching business, passionate about driving business excellence through strategic planning, executive coaching and leadership development. We lead with purpose, and offer a supportive, down-to-earth culture—where you’re not just a team member, you’re part of the family.

You will ideally have:

5+ Years of administration experience in a fast-paced office setting (or similar)

The ability to juggle multiple priorities and deadlines, with a high level of accuracy and follow-through

Strong Microsoft Office skills (especially Outlook, Word, Excel)

Confidence using a variety of digital tools and platforms, including CRM software, project management tools, calendar booking systems, AI tools, and video conferencing platforms. Experience with Canva, Squarespace and Xero is desirable but not essential.

Previous marketing and sales experience may be advantageous, but not essential

We provide a work environment that offers:

Stability, structure and clear expectations

A supportive team to train you and help you develop in your role

The space to bring your own ideas and improve how we work

Ongoing professional development and career advancement opportunities

Flexibility, a clean & friendly office, with free parking and great coffee

This is a permanent part-time role, approx. 18-24 hours per week, ideally split across 3 days, with flexibility and potential to grow. Salary is $35-40 per hour + superannuation, depending on experience.

We are looking to fill this position as soon as possible—but will wait for the right person.

Ready to apply?

If this sounds like you, we’d love to hear from you.

Please apply directly through Seek, including a short cover letter explaining why this role is a great fit, along with your CV.

For any questions, please email [email protected].

Applications close Tuesday 15th July.