About Alphazeta

Alphazeta Group is a Perth based locally owned 28 strong multi-disciplinary infrastructure and building services consultancy. Alphazeta Group provides Client focused services engineering design, management and advisory locally and nationally.

Alphazeta Group has a broad range of project and Client types ranging from greenfield to brownfield, Developers to Asset Managers and Government to Private. This diversity provides stable growth and continued workflow via application of our base philosophies.

You will be based in our Perth CBD office, easily accessed via public transport with access to End of Trip Facilities and gym. Alphazeta has a collaborative and inclusive culture, with regular team social events that help build strong connections.

About the Role

We are looking for an enthusiastic Bids & Marketing Coordinator with local and national experience to our growing team. Your role will see you supporting Alphazeta’s business development team working closely with Directors, Engineers and Alphazeta’s Clients in the preparation and coordination of high-quality bids, proposals, and marketing materials.

Opportunity

Alphazeta is progressive, agile and open with career development and progression and are prepared to invest in our staff’s careers to assist in achieving their professional aspirations.

You must be an Australian Citizen/Resident or New Zealand Citizen currently working in Australia as a Bids & Marketing Coordinator in Building Services Engineering to be considered for this role.

Tasks and Responsibilities

Fee Submission/Bid Co-ordination and Marketing

Be able to read, interpret and respond appropriately to requests for proposals, quotations and tenders

Coordinate, bid formats and prepare submissions

Complete pre-qualification and EOI documents

Liaise and correspond with Alphazeta’s Clients

Liaise with internal project engineering teams for technical input and pricing

Follow up with Clients on submissions, seeking feedback to improve future bid submissions

Maintain records of bid submissions win/loss and analyse feedback to improve and inform our team for future bid submissions

Develop new and existing project marketing documentation in line with company objectives

Create, tailor maintain and update key personnel CVs, capability statements and the alike.

Maintain and update our bid library with standard responses, accreditations, project experience, and certifications

Monitor and maintain brand and formatting guidelines across all documentation

Assist with marketing and business development through social media, booking industry events and managing Client events.

Assist with the development and maintenance of the company website

Undertake marketing team meeting minutes

In addition to the tasks and responsibilities above, your role will also support and assist in coordinating:

Project Administration for Project Leads

Assist project teams with project setup and administration

Assist engineers with proofreading and formatting of QA reports, specifications and other technical documents

Provide support to Directors, Associate Directors and Associates

Demonstrated use of Project Management Software for the following:

Project creation and management

Project data input and output for inputting into management reports

Key Skills

Essential:

Strong organisational, administrative and business development skills

Ability to liaise effectively communicate with a range of people

Advanced skills in Microsoft Office (Word, Excel, Outlook)

Graphic design skills/experience of Adobe Creative Suite (InDesign, Photoshop) Strong written communication skills

Experience with updating websites (WordPress, HubSpot)

Ability to work autonomously as well as within a team

Proven ability to take initiative and exercise judgement

Excellent time management skills ensuring deadlines and objectives are consistently met

Attention to detail

Desirable:

Tertiary qualifications in Marketing Communications or related field, or equivalent demonstrated industry experience

2+ years’ experience in a similar role (tender/bid preparation will be highly regarded)

Creative flair

Employer questions

Your application cover letter must include responses to the following questions:

Are you an Australian or New Zealand Citizen/Permanent Resident in Australia/Currently applying for Permanent Residency in Australia?

How many years' experience do you have in a Bids & Marketing Coordinator role in a Building Services Engineering company within Australia?