🔹 Administrative Assistant – Support Scope

Employment Type: Casual (2–3 days per week)
Location: K & J Civil Pty Ltd
Reporting To: Office Manager / Project Administrator

✅ Primary Responsibilities (under direction or review)

🗂️ Data Entry & Record Management

Enter and update records in spreadsheets, trackers, and company registers (e.g. training register, inductions)

Check and prepare supporting documentation for accounts (e.g. fuel receipts via Ampol) before sign-off

Maintain structured digital and physical filing systems

Upload training certificates and related compliance documentation

📅 Clerical & Scheduling Support

Manage and update internal calendars for:

Meetings

Training sessions

Staff bookings

Draft and send meeting reminders, training invites, and basic internal communications

Assist in making travel arrangements (accommodation, flights, transport bookings)

📞 General Office Support

Answer phone calls, direct enquiries, and greet site visitors

Monitor and manage stock of office supplies; place orders as needed

Liaise with suppliers, training providers, and venues for booking confirmations or follow-ups

Assist in preparation of general documentation: printing, formatting, scanning

👥 Team Collaboration & Internal Coordination

Assist with planning or supporting internal events (e.g. toolbox talks, safety meetings)

Support project administrators and supervisors by gathering, formatting, and entering project-related data