Accounts Administration & Receivals Specialist

Our Company

Grande Food Service has been a trusted supplier to the hospitality industry for over 20 years, based in the beautiful Great Southern city of Albany, Western Australia. As part of our small and dedicated team, your contributions will be highly valued as we work together to meet the needs of our community. Our team prides itself on delivering value through exceptional service, genuine care and innovation.

Opportunity

We are offering an exciting opportunity to join Grande Food Service as an Accounts Administration & Receivals Specialist. This full-time role is based in Albany and plays a critical part in our administrative and financial operations. We offer flexible hours and can consider part-time opportunities for the right person.

You will work closely with our receivals and finance teams, liaising with various departments to ensure smooth and efficient processes.

What Grande Food Service Offers

Competitive base salary.

Staff discount on in-store purchases.

Ongoing training support and professional development opportunities.

Gym membership.

A friendly and professional working environment.

Key Responsibilities

In this role, you will be responsible for

Stock Receival & Data Entry: Accurately enter received stock into the system, verify deliveries against documentation, update pricing and ensure correct stock levels.

Discrepancy Management: Raise credits for damaged, incorrect, or missing items and follow up with suppliers and third parties to resolve issues promptly.

Documentation & Inventory Tracking: Maintain accurate records for all stock received

Supplier Communication: Liaise with suppliers and freight carriers regarding deliveries, discrepancies, and delays to support smooth operations.

Accounts & Invoicing: Follow up on outstanding invoices, enter freight carrier invoices, manage EFT payments receipts and reconcile all supplier statements.

Reporting: Process monthly sales rebates and claims.

Office Administration order office supplies and coordinate basic facility needs, maintain organized and up to date filing system (digital and physical).

Qualifications & Experience

We are looking for someone who has:

Experience in an administration or finance role.

Proficiency in Microsoft Office & Google Suite (Excel, Google Drive).

Excellent attention to detail and organisational skills.

Strong communication and problem-solving abilities.

The ability to work independently and as part of a team.

How to Apply

If this sounds like the perfect opportunity for you, we’d love to hear from you! Please submit your resume and a cover letter addressed to Yulia Rud outlining how you can be a valuable member of the Grande Food Service team.

For any queries, please contact Yulia Rud at 08 9847 4000