Casual Project Coordinator (Retail Shopfitting, Galleries, Commercial Fit-out Focus)

Are you a highly organised and detail-oriented professional looking for a flexible, part-time role supporting exciting projects in the retail shopfitting, galleries, or commercial fit-out sectors? Do you excel at meticulously assisting with project coordination to ensure smooth progress and timely completion? If so, we want you to join our exceptional team at Xzibit!

At Xzibit, we don't just build spaces; we craft immersive experiences. We design, produce, and deliver exceptional exhibition spaces, captivating museum and gallery environments, inspiring gardens, and engaging experience centres for a diverse range of clients. As our reputation for outstanding project delivery expands, we're seeking a talented Casual Project Coordinator to provide invaluable support to our project delivery team, helping bring these extraordinary spaces to life.

(Please submit your resume via this link. https://shorturl.at/E1wdN Please note only candidates that apply via this link will be considered.)

What You'll Do: Support Project Delivery

As a Casual Project Coordinator at Xzibit, you will play a crucial supporting role in the successful and seamless delivery of our exciting projects. You'll assist our project team across various stages of the project lifecycle, contributing to efficient execution, high-quality standards, and adherence to timelines and budgets. Your key responsibilities will include:

Coordination Support: Assisting with the coordination of internal teams (design, AV, production, installation) and external stakeholders (clients, contractors, suppliers) to ensure a smooth workflow.

Documentation & Reporting: Maintaining accurate project records, assisting with the preparation of progress reports, and compiling key delivery metrics.

Scheduling Assistance: Supporting the development and tracking of project timelines and resource allocation plans.

Budget Tracking Support: Assisting with monitoring project costs, tracking expenditure, and supporting financial management.

Supplier Liaison: Helping with communication and coordination with external vendors and contractors, including gathering quotes and tracking deliveries.

Risk Mitigation Support: Assisting in identifying potential risks and supporting the implementation of strategies to prevent disruptions.

Communication Support: Assisting with client communication, including preparing updates and managing general correspondence.

Quality Assurance Assistance: Supporting efforts to ensure all work meets Xzibit's high standards and client specifications.

Problem-Solving Support: Assisting the team in proactively identifying and resolving operational issues.

What You'll Bring: Your Supporting Expertise

Experience (1+ years) in Project Coordination or Administration, ideally within the retail shopfitting, museum, galleries, or commercial fit-out sectors.

Exceptional Organisational Skills: The ability to manage multiple tasks, prioritize effectively, and maintain meticulous attention to detail.

Strong Communication Skills: The ability to clearly convey information and collaborate effectively with team members and stakeholders.

A Proactive and Supportive Approach: A willingness to take initiative and assist the team in overcoming challenges.

Proficiency in Google Suite: And the ability to embrace new systems and technology

Familiarity with Project Management Software is a plus.

A Keen Eye for Detail: A commitment to contributing to high-quality results.

Adaptability in a Dynamic Environment: The ability to thrive in a collaborative and fast-changing project landscape.

A Passion for Creating Impactful Spaces: A genuine interest in bringing extraordinary spaces to life.

Bonus Points For:

Experience working on exhibition, museum, gallery, or experience centre projects.

Relevant administrative or project support certifications.

Familiarity with design and fabrication processes.

Why Xzibit?

We might be biased, but we think we have created a great place to work, with a terrific team, competitive casual rates, excellent benefits, and the opportunity to work on exciting and innovative projects. Plus:

Team lunch and regular BBQs

Awards and recognition at our Monthly team meetings

Friday afternoon drinks (and darts)

Team events

Advance your skills and take on new challenges in a growing company.

Ready to support the creation of extraordinary experiences with us?

If you're a highly organised and supportive individual looking for a casual role to contribute to impactful projects, we encourage you to apply!

Please submit your resume via this link. https://shorturl.at/E1wdN

You will then be redirected to our HR site and asked to complete a set of questions outlining your skills and what you will bring to the role.

Please note only candidates that apply via this link will be considered.

We can't wait to hear from you!