SEEK AD - Contracts Administration - $90,000 (+ super) negotiable on your experience

About the role

Our firm is a large specialist subcontracting company based in Sydney, seeking an experienced highly motivated Contracts Administrator to be based at our Head Office based in Botany, 2019.

The Contracts Administrator’s primary responsibility while reporting to the General Manager (Directors and Senior Management) is to efficiently manage our Contracts with the Head Contractor and Minor Subcontractors, on all projects, and ensure all jobs are meeting optimal budgeted labour and material targets.

Reporting to the General Manager, the successful candidate’s role would include:

● Project set up once tender has been awarded, develop, implement and record OHSE, complete project handover folder both hard and soft copy for handover meeting with Site Supervisor and Senior Management

● Liaising with management, regarding site related contract issues

● Tender package to contractors and subcontractors negotiations

● Project completion reports to be prepared at the end of each project for General Manager (and Directors) review prior to meeting review

● O&M Manuals, QA documents eg Certificates to be completed as required by Head Contractor at the end (and sometimes) throughout the project

● Assisting the NSW & QLD Commercial Manager with progress claims and variations for submitting to the Head Contractor

● Approving subcontractor invoices and progress claims while keeping our subcontractor budgets up to date with each invoice

● Organisation of supply quotations for materials, maintain plant and equipment registers

● Responsible for inspecting and receiving goods from suppliers.

● Assisting with cost reports

● Minute taking and administration of meeting notes

● Productivity tracking using our Trade-Up software

● Procurement and purchasing

● Document control including invoice approval

● Inductions online

● Input budgets into Levesys software

● Assisting in all End of Month procedures, including invoice approval, stock takes / plant and equipment registers, labour costs for Work In Progress (WIP) reports

Qualifications and experience

● A minimum of 2+ years experience in contracts administration

● Tertiary construction qualification or 2-3 post-graduate from a Construction Management course

● Demonstrated experience and confidence in database development and management

● OH&S Experience (must)

● Excellent understanding and knowledge of Microsoft Excel (must)

● A strong work ethic, and a willingness to learn

● Attention to detail, grammar and punctuation, attentive listener

● Excellent written and oral communication skills

● Excellent time management and organisational skills

● Current driver licence is essential

What we offer:

We are seeking an individual who is hardworking, highly organised, trustworthy, reliable and wants to join a friendly and dedicated team. For this, we can offer you a competitive remuneration package. We will consider 482 visa sponsorship in certain circumstances after a successful probation period of six months. We would also consider a return-to-work parent, more senior. However, 5 days a week is essential with reduced working hours if required.

To apply, please respond with your CV.

Please provide a cover letter outlining your experience and how you are suitable for the role.

Only successful candidates will be contacted.