Please note: This job ad will close on 29 June 2025 at 11:55pm

We encourage applications from Indigenous Australians, people living with disability, people from diverse cultural and linguistic backgrounds, mature age workers and LGBTIQA+ people.

The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy.

We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you.

Hours per fortnight

73.50 hours per fortnight - flexible options available.

Duties

• Provide support to the judiciary in the effective and efficient delivery of criminal court listing and case management in accordance with the directions, policies and guidelines of the Supreme Court.
• Undertake general administrative and clerical functions associated with the day-to-day operations of the Registry including:

• Complying with any reasonable directions given by senior officers in the Registry.
• Entry, retrieval and searching of information and events from case management systems.
• Receiving, vetting and issuing documentation lodged in the Registry.
• Responding to general counter and telephone enquiries.
• Collection, sorting and distribution of mail.
• Archiving of records.

• Assist the listing clerk with the maintenance of court diaries.
• Contribute to the achievement of team objectives by working in a small multi-skilled team.
• The incumbent can expect to be allocated duties, not specifically mentioned in this document, that are within the capacity, qualifications, and experience normally expected from persons occupying jobs at this classification level.

Pre-employment Checks

The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.

The following checks are to be conducted:

1. Pre-employment (National Police Record) checks for: Arson and fire setting, violent crimes and crimes against the person, sex-related offences, drug and alcohol related offences, crimes involving dishonesty, deception and/or conspiracy, making false declarations, malicious damage and destruction to property, serious traffic offences, crimes against public order or relating to the Administration of Law and Justice, Executive or the Legislative Power.
2. Disciplinary action in previous employment.
3. Identification check.

Download the Statement of Duties and any Associated Documents

Statement of Duties (358092) Registry Administration Assistant - Feb 2025.docx

Statement of Duties (358092) Registry Administration Assistant - Feb 2025.pdf

Information for applicants (Supreme Court).docx

Information for applicants (Supreme Court).pdf

How to apply

To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV. We do not require a separate statement addressing the selection criteria.

Please apply online by clicking the 'Apply Now' button.

Refer to the 'Information for Applicants' document for further information. Please note, attachments must be in Microsoft Word or PDF format.

If you are unable to submit your application online, please contact the Department of Justice Recruitment Team on (03) 6165 4911.

For more information

Marissa Priest
Registry Manager
Email: [email protected]
Phone: (03) 6165 7453

Reasonable Adjustment Queries

Organisational Development and Design Team
(03) 6165 7603