At ARRB Systems, we believe together we can change the face of pavement management and help our customers make better, more well-informed decisions about their road network. With experience that’s been hard-earned over decades, we seek to combine machine intelligence with human intelligence, to deliver incredible value and ultimately make roads safer.

We do this by developing state of the art road condition survey equipment and associated desktop and cloud-based analysis software, which is sold and used throughout the world. ARRB Systems are the leading provider of data collection services to international markets with operations in the USA, South Africa, Sweden, Singapore, India and Brazil, with distributors worldwide.

Innovation, integrity, teamwork, enjoyment and inclusiveness are our core values.

With our Head Office located in Rowville, Victoria, we are looking to add to our Services team, to meet the increasing demand for our survey equipment with its proprietary software system.

About the role

We are seeking an Administration Assistant to join us, working 3 days a week with our Chief Services Officer to create the best possible solutions for our clients.

Our ideal candidate will be self-motivated and detail orientated with strong technical skills and experienced in project administration. You should have an understanding of technical tender documentation and be capable of providing professional support in a timely manner.

The successful candidate will be responsible for:

Providing administrative support for project reviews, audits, and team meetings

Developing and maintaining project databases and reporting systems to track project metrics, milestones, and deliverables

Collaborating with project teams to gather data and maintain accurate project records.

Generating project status reports and performance analytics to support decision-making processes.

Preparing executive summaries and presentations with key project insights

Assisting in integrating project data with enterprise systems for real-time tracking and analysis.

Assisting in implementing and maintaining project control systems to monitor budgets, schedules, and resource allocation.

Supporting quality assurance processes by maintaining documentation systems and ensuring compliance with company standards.

Assisting with general administrative duties such as drafting communication and other ad-hoc tasks as needed.

Skills required:

Excellent written and verbal communication skills with high attention to detail

Ability to coordinate multiple projects simultaneously while maintaining accurate records

Proficient in Microsoft Office – Word, Excel (PivotTables, VLOOKUP, etc.), Outlook, Powerpoint

Familiarity with cloud storage solutions and version control tools

Excellent analytical skills, including an ability to interpret technical tender documentation and project reports.

Familiarity with ISO standards and other quality management frameworks.

Experience in a service oriented or engineering related industry is ideal.

Certification in project management (PMP or similar) is an advantage.

Background in technical writing or proposal development is a plus.

Culture & benefits:

Performance orientated, family friendly workplace

Supportive team environment

Annual performance bonus

Time in lieu

Salary packaging

4 additional leave days

On-site parking

How to apply

You must have the right to live and work in Australia to apply for this job. Do not apply if you only hold a temporary visa.

Note: A police check will be required for this position.

To be considered for this position please press the "APPLY" button in this job advertisement to submit your letter and resume. This is not a remote role but on site in Rowville.