Are you ready to take your career to the next level? Eco Electrical Services is on the lookout for a vibrant and detail-oriented Admin person to join our amazing team! This role offers an incredible opportunity for growth and advancement within our forward-thinking company.

Key Responsibilities:

Aged Receivables Reconciliation: Monitor and reconcile aged receivables to ensure accurate financial records.

Aged Payables Management: Manage aged payables as needed to maintain good supplier relationships.

Invoice Management: Enter supplier and contractor invoices after receiving approval from staff.

Unpaid Invoices Follow-up: Diligently follow up on any unpaid invoices to ensure timely payments.

End of Month Statements: Prepare and distribute end-of-month financial statements.

Data Transfer: Efficiently transfer data between Simpro and Xero.

Timesheet Preparation: Prepare timesheets for approval, ensuring accuracy and compliance.

Email Monitoring: Monitor and control multiple email accounts to ensure prompt and professional communication.

Simpro Software Utilization: Utilize Simpro software for various administrative tasks.

Supplier Account Setup: Set up accounts with new suppliers and ensure all necessary documentation is completed.

Subcontractor Setup: Arrange subcontractor setup, including necessary paperwork and approvals.

General Administrative Tasks:

Answering Phones: Handle incoming calls with professionalism and direct them to the appropriate departments.

Filing and Record Keeping: Maintain organized and accurate records and files.

Scheduling: Assist with scheduling appointments, meetings, and events.

Correspondence: Draft, review, and send out emails, letters, and other communications.

Office Supplies Management: Keep track of office supplies and place orders when necessary.

Customer Service: Provide exceptional customer service to clients and visitors.

Qualifications:

Previous Experience: Demonstrated experience in a similar administrative or operational role.

Office Management Knowledge: In-depth knowledge of office management systems and procedures.

Time Management Skills: Excellent time management skills with the ability to multitask and prioritize work effectively.

Attention to Detail: Strong attention to detail and problem-solving skills.

Software Proficiency: Proficiency in using Simpro and Xero software is highly desirable.

Benefits:

Career Growth: Opportunity for career growth and progression within the company.

Flexible Work Environment: Enjoy a great working environment that promotes work-life balance.

Company Social Events: Participate in regular company social events to build team camaraderie and enjoy a positive workplace culture.