We’re on the hunt for an organised and proactive Personal Assistant to support our Sales Manager/Director in a high-performing, fast-paced real estate office. If you're a natural multitasker who thrives in a structured environment and has a sharp eye for detail, this could be your perfect fit.

About the Role
You’ll play a key role in the sales process – from pre-listing through to settlement – ensuring every step runs smoothly. This is more than just a PA role; it’s a hands-on position where your input directly impacts results. You'll be liaising with vendors, trades, buyers, stylists, and internal teams to keep things moving and on track.

Key Responsibilities:

File signed authorities and request sales contracts

Load vendor and property details into our CRM

Manage all sales compliance documentation

Coordinate marketing: booking photos, floorplans, copywriting, trades & stylists

Facilitate quotes and approvals for styling and maintenance

Lock in auction and open times, confirm with vendors

Build marketing material (brochures, DL flyers) and launch listings

Send buyer SMS invites and post-inspection messages

Manage contract distribution post home opens

Liaise with councils and strata for rates, signage, and reports

Prepare listing kits and OFI packs

Create and proof advertising copy

Organise and track marketing tasks including signboards and deliveries

Handle CRM data entry and tagging (enquiries, buyers, anniversaries)

Assist with testimonials and Rate My Agent reviews

Wrap and deliver gifts for settlements

Raise commission invoices and manage post-sale admin

About You:

Real estate experience preferred (sales admin or PA role ideal)

Strong organisation, time management & communication skills

Ability to juggle multiple tasks with confidence

CRM experience essential (we use VaultRE)

A positive, can-do attitude and ability to work independently

High attention to detail and strong follow-up skills

Why Join Us?
We’re a dynamic, supportive, family-based team that values initiative, loyalty, and energy. Our office culture is down-to-earth, collaborative, and built on genuine relationships. We offer training and development opportunities, a welcoming environment, and the chance to be part of a successful brand with a strong presence in the Rockingham and Baldivis areas.

Apply now with your resume and a short cover letter outlining your experience. We’re excited to meet our next team superstar!